Administrative Support - Gainesville RYDC - Gainesville, GA

Friendsofkerhonkson; Gainesville (GA); On-site; USD 26,000 - 35,000; Full time

Job summary

The Department of Juvenile Justice in Gainesville, GA is seeking an Administrative Support specialist to assist with intake, records, and HR functions within the RYDC unit.

Under supervision, you will outline processes for youth intake, review paperwork, conduct health questionnaires in the JTS system, handle calls from law enforcement, maintain case files, schedule hearings, and coordinate transfers between RYDCs.

Qualifications

• High school diploma or GED required.
• Two years of general office or administrative experience.
• Proficient in Microsoft Office (Excel and Outlook).
• Ability to operate office equipment.

Responsibilities

• Outline intake processes and procedures for youth.
• Review and complete required paperwork for signature.
• Conduct mental health and medical questionnaires in the JTS system.
• Receive calls from law enforcement and other stakeholders.
• Maintain case records and filing system.
• Assist youth with intake video orientation and collect belongings.
• Review intake paperwork with youth and obtain signatures.
• Take profile photos and provide hygiene bags at intake.
• Arrange hearings, scheduling appointments, and transfers between RYDCs.

Skills

General office experience

Phone handling

Office administration

Education

High school diploma or GED

Tools

Microsoft Office

Excel

Outlook

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Administrative Support - Gainesville RYDC - Gainesville, GAAgency:Department of Juvenile JusticeJob Requisition ID:JR0000005410Shift:Any (United States of America)Compensation Details:$30,000.00Job Description:Job Summary:Under direct supervision, performs a variety of general clerical and administrative support/HR functions and processes in support of a unit or office and related personnel.Primary Duties and Responsibilities:Outline processes and procedures for youth entering facility.Review and complete necessary paperwork requirements for signature.Conduct mental health and medical questionnaires to document within JTS system.Review and upload required documentation to JTS systems.Receive calls from Law Enforcement and other stakeholders regarding multiple aspects of juvenile.Maintain case records and filing system.In my daily role, I manage several essential tasks associated with the intake process including but not limited to:Assist youth in navigating the intake video that explains the process and procedures.Gather and record the personal belongings of each youth in a specific property bag.Review intake paperwork packet with the youth, ensuring they sign where required.Conduct mental health and medical yes/no inquiries using the JTS system.Take profile picture of each youth.Ensure each youth is given a hygiene bag upon intake.Processing new arrivals for Intake,Arranging Court hearings,Scheduling appointments,Arranging transfers among Regional Youth Detention Centers (RYDCs), Releases, and Management of Property.Minimum Qualifications:High School diploma or GED AND two years of general office or administrative experience.Preferred qualifications:•Proficient use of Microsoft Office, including Microsoft Excel and Microsoft Outlook•Ability to use office equipment•Answer and direct phone callsTHIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENTTHIS IS AN UNCLASSIFIED POSITION.THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLEPLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR CONSIDERATION.ALL APPLICATIONS WILL BE PRESCREENED.DJJ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYERMinimum Qualifications:High school diploma/GED and two (2) years of general office or administrative experience.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.