Administrative Support/ Data Management

Acenda Health; Glassboro (NJ); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Base pay: $20.00/hour

20 hours/week

Job summary

Acenda Integrated Health is seeking an Administrative Assistant to support Medicaid billing, referrals, and data management within the SVS department in New Jersey. The role emphasizes accurate documentation, EHR coordination, and timely reporting.

The position requires a high school diploma or GED, strong computer and MS Office skills, and a valid driver's license. This is a 20-hour/week, on-site role with competitive base pay and dedicated administrative responsibilities.

Qualifications

• High School Diploma or GED required.
• Electronic Health Record experience preferred.
• Experience with web-based applications and the Microsoft suite of programs.
• Exceptional computer skills.
• Must have and maintain a valid driver’s license with an acceptable driving record.
• Must be able to exercise independent thinking and good judgment under all circumstances.
• Must be able to analyze work, set goals, develop plans and utilize time effectively and efficiently.

Responsibilities

• Provides documentation and compliance support to support accurate Medicaid billing.
• Provides oversight to client charts and in coordinating EHR and data management systems with DCF.
• Flags concerns or trends in billing or documentation to leadership.
• Communicate with leadership and specialists regarding billing and documentation needs.
• Supports leadership in addressing consumer and program needs.
• Supports referral management processes, tracking and communication.
• Regularly collaborates with the finance department and RCM team regarding Medicaid billing issues and assists in resolving discrepancies.
• Assist with audit preparation and compliance checks
• Follows department policies and procedures and encourages same in others.
• Completes and submits accurate written reports and documentation as assigned.
• Ensures quality and accuracy of written and verbal communications.
• Attends meetings and training within established time frames.
• Operates conscientiously in accordance with agency budget.
• Performs other related duties as assigned.

Skills

EHR experience

Microsoft Office

Computer skills

Driver's license

Independent thinking

Time management

Analytical skills

Education

High School Diploma or GED

Tools

Electronic Health Record

Microsoft Office

Job description

If you want to make a living by making a difference, join Acenda as an

Administrative Assistant

Job Title: Administrative Support/ Data Management

About Acenda Integrated Health

Acenda Integrated Health provides 100+ behavioral health programs, including mental health services, crisis care, substance use recovery, family therapy, maternal and pediatric support, and residential programs across New Jersey. Our team enjoys competitive benefits, work-life balance, professional development, and team engaging events. Acenda is recognized as a multi-year Top Workplace by USA Today and The Inquirer and a Top Workplace Culture award winner for Work-Life Balance as well as Joint Commission accredited and certified by MHCA and the New Jersey Alliance for Children, Youth, and Families. Join #TeamAcenda and make a lasting impact.

Program Overview

Supportive Visitation Services promote and maintain the parent-child bond and support positive family interactions by facilitating weekly visitation with children in an out of home placement and their parents and siblings. The goals of the program are to foster effective communication, enhance parenting, achieve permanency, and maintain reunification.

Position Summary

The Administrative Support staff will support the Medicaid billing component of this program. The staff will assist with incoming referrals, ensure Medicaid enrollment, review documentation for billing readiness and completeness, assist with monthly data collection, tracking, management and reporting, etc. to ensure compliance standards and timeframes are maintained.

As an integrated health organization, Acenda values the use of evidence-based practice or EBP’s.

Key Responsibilities

• Provides documentation and compliance support to support accurate Medicaid billing
• Provides oversight to client charts and in coordinating EHR and data management systems with DCF.
• Flags concerns or trends in billing or documentation to leadership.
• Communicate with leadership and specialists regarding billing and documentation needs.
• Supports leadership in addressing consumer and program needs.
• Supports referral management processes, tracking and communication.
• Regularly collaborates with the finance department and RCM team regarding Medicaid billing issues and assists in resolving discrepancies.
• Assist with audit preparation and compliance checks
• Follows department policies and procedures and encourages same in others.
• Completes and submits accurate written reports and documentation as assigned.
• Ensures quality and accuracy of written and verbal communications.
• Attends meetings and training within established time frames.
• Operates conscientiously in accordance with agency budget.
• Performs other related duties as assigned.

Requirements

• High School Diploma or GED required.
• Electronic Health Record experience preferred.
• Experience with web-based applications and the Microsoft suite of programs.
• Exceptional computer skills.
• Must have and maintain a valid driver’s license with an acceptable driving record
• Must be able to exercise independent thinking and good judgment under all circumstances.
• Must be able to analyze work, set goals, develop plans and utilize time effectively and efficiently.

Additional Information

• Base Pay: $20.00
• Schedule: 20 hours/week

What we provide

• An Innovative culture that encourages you to grow and learn with the agency
• Mission-driven core

Acenda Integrated Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Department/Program

Supportive Visitation Services (SVS)