Administrative Support Coordinator II

California State University, Chico; Chico (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Tuition fee waiver

Benefits including health insurance, (

Sick leave and vacation

Job summary

California State University, Chico seeks an experienced administrative specialist to provide budgetary and administrative support for the College of Natural Sciences. You will help manage fiscal information, coordinate resources, and ensure efficient operation aligned with campus policies.

The role requires strong organizational skills, accuracy in financial record keeping, and the ability to work independently under general direction.

Qualifications

• Must have high school diploma or equivalent and four years of related office work experience.
• Experience with financial records, payroll, and budget tracking preferred.
• Ability to work independently under general direction in a university office setting.

Responsibilities

• Provide administrative and budgetary support for the College of Natural Sciences.
• Assist with course scheduling and faculty workload management.
• Support hiring of students and tracking expenses and timesheets.

Skills

Financial record keeping

Budget tracking

Payroll tracking

Lead work direction

Course scheduling

Faculty workload

Hiring students

Timesheets

Office procedures

Education

High school diploma or equivalent

Four years of related office work experience

Job description

Our Commitment To Equity, Diversity, And Inclusion

California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.

Job/Department Summary

Working independently, under general direction, this position provides administrative and budgetary support for the College of Natural Sciences. The College of Natural Sciences consists of 8 academic departments, 4 Centers of Excellence, and the Gateway Science Museum. The College includes approximately 165 full-time equivalent faculty, including 100 tenured/tenure-track and FERP faculty. Our dedicated staff includes 42 administrative support staff and technical staff. We currently serve approximately 2,900 full-time equivalent students.

Required Education And Experience

This position requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with four years of related office work experience.

Preferences

• Two years of recent, relevant work experience including financial record keeping, reconciling budget information, tracking payroll and other office expenses.
• One year of experience providing lead work direction to other staff.
• Administrative work experience in an academic department with course scheduling and faculty workload.
• Experience hiring students, tracking expenses and timesheets.

Time Base:

Full-time

Pay Plan:

12/12

Work Schedule:

Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm

CSU Classification Salary Range:

$52,404 - $76,344 per year.

Benefits:

This position qualifies for benefits including tuition fee waiver (if eligible).

CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf

Additional Information

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

California State University, Chico, in accordance with CSU policy, may require that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.

About Chico State

Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555 . It is also available on the web at Annual Security & Fire Safety Report .