Administrative Support Coordinator I

The California State University; Stockton (CA); On-site; USD 43,000 - 68,000; Full time

Job summary

The California State University in Stanislaus State is seeking a full-time administrative professional to coordinate clerical and office support for CaPE programs in Stockton. The role serves as the primary administrative contact for faculty, staff, and students and handles budgeting, reporting, and workflow management.

Ideal candidates will have a high school diploma or equivalent plus several years of related office experience; a Bachelor's degree and CSU experience are highly desirable.

Qualifications

• Education & Experience: Completions of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
• Two (2) years of related experience.
• Bachelor's degree in Business Administration, Public Administration, Communications, Higher Education Administration, or a related field.
• Prior experience in a CSU or higher education setting.
• Experience in managing budgets, tracking financial transactions, and preparing financial reports.
• Experience coordinating events, handling logistics, and managing travel arrangements.
• Experience working in a higher education setting.

Responsibilities

• Coordinate clerical and administrative support functions for the unit.
• Establish and maintain office procedures and workflow processes in accordance with university guidelines.
• Coordinate department meetings and related documentation.
• Coordinate logistics for events and operational activities.
• Process and monitor purchasing and procurement documentation.
• Coordinate travel arrangements and reimbursement documentation.
• Provide lead work direction and guidance to support personnel.
• Troubleshoot routine office operational issues.
• Maintain operational calendars and deadlines.
• Maintain and monitor operating budgets and financial records.
• Track expenditures and prepare recurring financial status reports.
• Compile departmental data related to enrollment, curriculum, and workload.
• Maintain confidential personnel and student records.
• Prepare required operational and administrative reports.
• Coordinate documentation for audits and program review processes.
• Track course enrollments and schedule changes.
• Review financial documentation for completeness and compliance.
• Serve as primary administrative contact for faculty, staff, and students.
• Provide administrative coordination for academic and operational activities.
• Maintain program documentation and advising files.
• Prepare correspondence and official communications.
• Provide administrative support to committees.
• Coordinate dissemination of procedural updates.
• Resolve routine operational and procedural matters.
• Support outreach and program-related activities.
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• At the direction of appropriate administrator, may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
• Other duties as assigned.

Education

Bachelor's degree in Business Administration or related field

Two (2) years of related experience

Experience in CSU or higher education setting

Budgeting and financial reporting experience

Event coordination and travel management experience

Job description

Job no: 559964 Work type: Staff Location: Stanislaus - Stockton Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Position Description

Full-time position available on or after September 7, 2026for Nursing. This position's responsibilities are carried out under general supervision. The incumbent is responsible for coordinating the clerical and administrative support to multiple programs within CaPE programs including ASBSN, Health Science, PMHNP, and RN-BSN.or administrative office and performing complex administrative support duties of an operational and procedural nature. Responsibilities include coordinating office workflow, maintaining office procedures, tracking and compiling budget and operational data, preparing reports and correspondence, interpreting and applying established policies, and serving as a primary administrative contact for the unit. The position exercises independent judgment in prioritizing work and resolving routine operational issues.

Job Duties

• Coordinate clerical and administrative support functions for the unit.
• Establish and maintain office procedures and workflow processes in accordance with university guidelines.
• Coordinate department meetings and related documentation.
• Coordinate logistics for events and operational activities.
• Process and monitor purchasing and procurement documentation.
• Coordinate travel arrangements and reimbursement documentation.
• Provide lead work direction and guidance to support personnel.
• Troubleshoot routine office operational issues.
• Maintain operational calendars and deadlines.
• Maintain and monitor operating budgets and financial records.
• Track expenditures and prepare recurring financial status reports.
• Compile departmental data related to enrollment, curriculum, and workload.
• Maintain confidential personnel and student records.
• Prepare required operational and administrative reports.
• Coordinate documentation for audits and program review processes.
• Track course enrollments and schedule changes.
• Review financial documentation for completeness and compliance.
• Serve as primary administrative contact for faculty, staff, and students.
• Provide administrative coordination for academic and operational activities.
• Maintain program documentation and advising files.
• Prepare correspondence and official communications.
• Provide administrative support to committees.
• Coordinate dissemination of procedural updates.
• Resolve routine operational and procedural matters.
• Support outreach and program-related activities.
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• At the direction of appropriate administrator, may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
• Other duties as assigned.

Minimum Qualifications

• Education & Experience: Completions of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

• Two (2) years of related experience.
• Bachelor's degree in Business Administration, Public Administration, Communications, Higher Education Administration, or a related field.
• Prior experience in a CSU or higher education setting.
• Experience in managing budgets, tracking financial transactions, and preparing financial reports.
• Experience coordinating events, handling logistics, and managing travel arrangements.
• Experience working in a higher education setting.

Knowledge, Skills, Abilities

• Experience to be fully functional in all technical aspects of work assignments.
• Ability to understand and operate in a variety of organizational structures.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range

• Anticipated starting salary will be $3,864 (step 1) per month plus excellent paid benefits.
• Future increases, including step advancement, are subject to contract negotiations. Full range Salary will depend on the qualifications of the successful finalist.
• Full$3,864(step 1) - $6,072(step 20) per month.
• Commensurate with qualifications and experience.
• As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Campus & Area

California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at [phone]. California Relay Service is available at [phone] voice and [phone] TDD.As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:Voluntary Self-Identification of Disability PDF Form .

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

Advertised: Aug 06 2026 Pacific Daylight Time Applications close: Aug 20 2026 Pacific Daylight Time