Administrative Support Coordinator

CSU; Turlock (CA); On-site; USD 45,000 - 66,000; Full time

Job summary

California State University, Stanislaus in Turlock seeks a full-time temporary Field Services Administrative Coordinator to support the office under supervision. The role coordinates clerical and administrative functions for the unit, tracks budgets, prepares reports, and serves as a primary contact for stakeholders.

Responsibilities include managing placement data, coordinating intern placements, supervising documentation across multiple systems such as PeopleSoft and FileMaker Pro, and

Qualifications

• Completion of high school or equivalent with several years of related office work experience.
• Experience with university credentialing policies preferred.
• Strong organizational and communication skills.

Responsibilities

• Coordinate placement lists and ensure complete candidate data.
• Monitor intern credential paperwork and MOUs across the six-county region.
• Track fieldwork progress and maintain documentation across systems.
• Coordinate onboarding of university supervisors and HR processing.
• Prepare and maintain budget tracking data and reports.
• Communicate procedural updates and ensure policy compliance.

Skills

Office administration

Budget tracking

Data entry

Communication

Education

High school diploma or equivalent

Tools

SharePoint

PeopleSoft

Concur

FileMaker Pro

Excel

Job description

Position Summary

Full-time temporary position available on or after September 14, 2026for Field Services. Appointment will be made for one year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance. This position’s responsibilities are carried out under general supervision. This position will support the office of Field Services in collaboration with Field Work Coordinators. The incumbent is responsible for coordinating the clerical and administrative support functions of an academic or administrative office and performing complex administrative support duties of an operational and procedural nature. Responsibilities include coordinating office workflow, maintaining office procedures, tracking and compiling budget and operational data, preparing reports and correspondence, interpreting and applying established policies, and serving as a primary administrative contact for the unit. The position exercises independent judgment in prioritizing work and resolving routine operational issues.

Job Duties

• Coordinate and maintain program Placement Lists; ensure complete and accurate candidate data; follow up on missing information.
• Coordinate confirmation of intern placements with Department Chair and Credential Services; monitor Intern Credential paperwork and MOUs across the six-county region.
• Coordinate the student teaching application cycle, including updating forms, tracking submissions, and communicating deadlines, clear candidates, and enroll cleared students in appropriate clinical courses before census.
• Communicate placement information to stakeholders and coordinate changes; resolve routine issues and escal ... (truncate)
• Track fieldwork progress and Clinical Practice Packets; maintain documentation of observations, evaluations, and student concerns.
• Track cooperating teacher documentation for compliance with established requirements (e.g., CCTC documentation) and maintain master records.
• Review end-of-semester evaluations; elevate concerns as appropriate and provide program-completer lists to Credential Services.
• Identify and refer student or policy-related issues to appropriate offices; assist with resolution strategies.
• Provide administrative coordination for recruitment and onboarding of university supervisors, including application tracking, interviews, HR processing, and database updates.
• Prepare and maintain semester Workload Lists based on established guidelines; submit data for processing in PicWeb/PeopleSoft.
• Coordinate supervisor assignments to clinical practice course sections in consultation with appropriate administrators, including repeat-only sections as needed.
• Review and reconcile accuracy and alignment across PeopleSoft, Placement Lists, Workload Lists, and shared tracking systems.
• Enroll candidates into assigned supervisor sections and audit course rosters for registration accuracy.
• Track supervisor workload assignments and identify discrepancies for review each semester.
• Distribute grade memos; audit grade rosters and send reminders to ensure timely submission of grades and Clinical Practice Paperwork.
• Maintain comprehensive data entry and records across FileMaker Pro, PeopleSoft, Excel, Remind, and shared systems.
• Compile placement logs, survey results and requested reports, including Title II and other CCTC-required reporting.
• Update and administer semester program surveys; coordinate timelines with relevant stakeholders.
• Maintain and post updated Clinical Practice Handbooks and evaluation forms.
• Monitor clinical-related expenditures and assist with budget tracking as needed.
• Review Selection and Review petitions and provide administrative input based on established guidelines; provide field-related input and participate in committee meetings.
• Engage in ongoing professional development to remain current with CCTC standards and credential program requirements.
• Provide direct operational support to the Placement Coordinator and field placement program coordinators.
• Coordinate orientations, supervisor meetings, trainings, workshops, and advising sessions (including Stockton campus).
• Collaborate with faculty, credential analysts, procurement, contract services, district/site administrators, and campus partners.
• Communicate procedural updates and support implementation in accordance with established direction; provide related training to students, staff, and faculty.
• Coordinate cross-campus administrative activities related to field services operations
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• At the direction of appropriate administrator, may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
• Other duties as assigned.

Minimum Qualifications

Education & Experience: Completions of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

• Familiar with California Commission on Teacher Credentialing (CCTC policies and requirements
• Background in Teacher Education policies/programs
• Knowledge of credential policies/programs highly preferred
• Experience with Microsoft Office Suite programs
• Experience with SharePoint, PeopleSoft, Concur and Data Warehouse system and FileMaker Pro

Knowledge, Skills, Abilities

• Experience to be fully functional in all technical aspects of work assignments.
• Ability to understand and operate in a variety of organizational structures.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU.

Special Conditions

• Position may be required to travel.

Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range

Anticipated starting salary will be $4,047per monthplus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Full range Salary will depend on the qualifications of the successful finalist. Full$4,047(step 1) – $5,896(step 20) per month.

Compensation & Benefits

Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7)Benefits Summary: CSU Employee Benefit Summary

Application Deadline

August 20, 2026

Background Clearance Notice

Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Additional Information

Campus & Area

California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at [phone]. California Relay Service is available at [phone] voice and [phone] TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

Advertised: Aug 06 2026 Pacific Daylight Time
Applications close: Aug 20 2026 Pacific Daylight Time

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