Administrative Support Coordinator (F/T) - Yavapai ES (34334)

Scottsdale Unified School District; Scottsdale (AZ); On-site; USD 38,000 - 55,000; Full time

Job summary

A leading educational institution in Scottsdale is seeking an Administrative Support Coordinator to handle various clerical functions, manage budgeting, and provide customer service support. This full-time role requires strong organizational skills and prior office experience to successfully manage daily operational tasks within the department.

Qualifications

• Five years of specialized office or secretarial experience required.
• Must demonstrate proficiency in customer service and office management.
• Competence in clerical duties and budgeting functions essential.

Responsibilities

• May lead lower-level staff, including training and work assignment.
• Manages customer service inquiries and resolves complex issues.
• Handles departmental accounting functions including accounts payable and receivable.

Skills

Customer service principles

Office management practices

Recordkeeping practices

Effective communication

Budgetary tracking

Education

High School Degree

Job description

Administrative Support Coordinator (F/T) - Yavapai ES (34334)

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Administrative Support Coordinator (F/T) - Yavapai ES (34334)

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Position Objective

This is the fully functioning administrative support level. Performs a variety of complex clerical and computer work. Performs departmental or program accounting functions such as accounts payable, accounts receivable, and budget tracking and maintenance. Administers basic programs, modifies procedures, and audits compliance. Conducts research and provides recommendations. Acts as a representative of the department and/or manager. May act as a lead worker, including training of other clerical or support staff.

PAY GRADE: J

FLSA STATUS: Non-Exempt

Position Objective

This is the fully functioning administrative support level. Performs a variety of complex clerical and computer work. Performs departmental or program accounting functions such as accounts payable, accounts receivable, and budget tracking and maintenance. Administers basic programs, modifies procedures, and audits compliance. Conducts research and provides recommendations. Acts as a representative of the department and/or manager. May act as a lead worker, including training of other clerical or support staff.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

• May serve as a lead to lower level staff, which may include: prioritizing and assigning work; training staff on work methods and procedures; and, participating in performance evaluations.
• Provides customer service by responding to more complex requests for information from parents, students, staff, and/or the general public; communicates District policies and procedures; researches and resolves routine and more difficult and complex issues.
• Prepares a variety of documents, agendas, meeting minutes, reports, and/or correspondence, which involves: gathering information; writing; editing; preparing documents for publication and/or dissemination; monitoring the distribution of documents and correspondence; and/or, performing other related activities.
• Serves as an administrative liaison for assigned Administrator or department.
• Performs and oversees a variety of routine and more difficult clerical duties, including: developing filing systems and maintaining complex and confidential files, faxing, making copies and responding to records requests, answering and transferring phone calls and handling difficult customers and issues, receiving, opening, organizing, and distributing mail for assigned area of responsibility, and/or, performing other related activities. Organizes and maintains supervisor and/or department calendar, which includes scheduling meetings.
• Manages and orders inventory of department inventory, supplies, and resources; and ensures office equipment is operating properly. Organizes and maintains supervisor and/or department calendar, which includes scheduling meetings.
• Performs a variety of departmental or program accounting functions, which may include: administering accounts payable; administering accounts receivable; processing requisitions; tracking and maintaining budgets; monitoring funds to ensure allocations are accurate; analyzing funds to determine allocations within the budget; and/or, performing other related activities.
• Prepares and processes a variety of documents, which may include: time slips, absence forms, travel vouchers, requisitions, and/or other related information.
• Coordinates a variety of activities, which may include: school visits, interviews, workshops, meetings, and/or other related activities.
• Participates in a variety of committees; acts as recording secretary.
• Conducts research on a variety of issues in assigned area of responsibility; makes recommendations based on findings.
• Performs other duties of a similar nature or level.
  
  

EDUCATION & EXPERIENCE: (positions in this class typically require):

High School Degree, and five years of specialized office or secretarial experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING REQUIREMENTS: (positions in this class typically require):

Licensing Requirements

• None Required.
  
  

KNOWLEDGE: (position requirements at entry):

Knowledge Of

• Office management practices and standard operating procedures;
• Customer service principles;
• Recordkeeping practices and procedures;
• Filing techniques and practices;
• Applicable Federal, State, and local laws, rules, regulations, codes, and guidelines;
• Modern office equipment;
• District policies and procedures;
• Basic accounting procedures to monitor and track budgets and to calculate payroll;
• General practices and procedures in area of assignment;
• Grammar, punctuation, and spelling;
• Basic mathematical principles and concepts.
  
  

SKILLS: (position requirements at entry):

Skill In

• Prioritizing and assigning work;
• Operating a computer and related software applications;
• Operating modern office equipment;
• Maintaining records;
• Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials;
• Tracking and monitoring budgetary expenditures;
• Processing information and paperwork;
• Reading and interpreting policies and procedures;
• Performing mathematical calculations;
• Gathering and organizing information;
• Keyboarding;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
  
  

This is the fully functioning administrative support level. Performs a variety of complex clerical and computer work. Performs departmental or program accounting functions such as accounts payable, accounts receivable, and budget tracking and maintenance.

Administers basic programs, modifies procedures, and audits compliance. Conducts research and provides recommendations. Acts as a representative of the department and/or manager. May act as a lead worker, including training of other clerical or support staff.

Physical Requirements

Positions in this class typically require: reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. The use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work.

Note

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Education Administration Programs

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