Administrative Support Assistant III

University of Arkansas; United States; Remote; USD 36,000 - 43,000; Full time

Job summary

A leading educational institution is seeking an Administrative Specialist for Residential Facilities. This role involves maintaining schedules, managing key distributions, and producing correspondence. Candidates should possess a high school diploma, one year of training in business management, and three years of relevant experience. Knowledge of office software is essential, as is experience in an educational setting. This position provides a competitive salary with various benefits.

Benefits

Health, dental, and life insurance

Tuition waivers for employees and families

12 official holidays

Retirement programs with contributions

Qualifications

• Must have at least one year of specialized training in business management.
• Minimum of three years of applicable work experience.
• Experience in administrative roles within higher education is preferred.

Responsibilities

• Maintain the schedule for the Director of Residential Facilities.
• Manage the Key Distribution Center for University Housing.
• Produce general correspondence and meeting minutes.

Skills

Knowledge of research and analysis techniques

Knowledge of work-related subject area

Ability to prepare and present information

Ability to plan and organize work

Education

High school diploma

Associate's or Bachelor's degree in business

Tools

Excel

Word

Outlook

PowerPoint

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com , then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

08/21/2025
Type of Position: Administrative Operations and Support

Workstudy Position:

No
Job Type: Regular
Work Shift:

Sponsorship Available:

No
Institution Name: University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department: Residential Facilities

Department's Website:

Summary of Job Duties: The Administrative Specialist for Residential Facilities for University Housing is responsible for maintaining the schedule for the Director for Residential Facilities; maintaining the Key Distribution Center for University Housing; maintaining organized electronic and paper files; producing general correspondence and meeting minutes; greeting and screening calls/visitors for the Director and Assistant Directors; and other administrative type duties.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Qualifications:

Minimum Qualifications:

• The formal education equivalent of a high school diploma

• At least one year of specialized training in business management, business education, or a related field

• At least three years of experience in specialized or a related field applicable to work performed

Applicable equivalencies may be considered for the above qualifications.

Preferred Qualifications:

• Associate's or Bachelor's degree in related field of study such as business OR Certified Administrative Professional by International Association of Administrative Professionals

• Experience in Excel, Word, Outlook, and PowerPoint

• Administrative experience in higher education

• Experience in University of Arkansas programs/systems

Knowledge, Skills, & Abilities (KSAs):

• Knowledge of research and analysis techniques and methods

• Knowledge of work-related subject area

• Knowledge of computers and software applications

• Ability to prepare, present, and review oral and written information and reports

• Ability to research and analyze related work program information

• Ability to develop, recommend, interpret, and apply policies and procedures

• Ability to plan, organize, and direct the work of others

Additional Information:

Salary Information:

$39,930 commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Randy Green
Director of Residential Facilities
[e-mail]

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements: Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity: Hearing, Repetitive Motion, Sitting
Frequent Physical Activity: Manipulate items with fingers, including keyboarding, Talking
Occasional Physical Activity: Balancing, Climbing, Crouching, Feeling, Grasping, Lifting, Reaching, Standing, Stooping, Walking
Benefits Eligible: Yes