Administrative Support Assistant II (TUC- MMC)

California State University; Los Angeles (CA); On-site; Full time

Job summary

California State University is seeking an Administrative Support Assistant II to enhance organizational efficiency at the Marilyn Magaram Center. The role involves managing administrative duties, scheduling, and developing office policies to foster a positive work environment. The ideal candidate will have strong organizational skills and experience in office management.

Benefits

Medical

Dental

Vision

403(b)

Life Insurance

AD&D

Flex Spending

Qualifications

• Three years of experience in office management or administrative roles.
• Ability to maintain confidentiality and establish cooperative relationships.

Responsibilities

• Provides office support to meet operational needs.
• Coordinates daily operations and oversees productivity.

Skills

Organizational Skills

Communication

Problem Solving

Education

Vocational Training in Business

Tools

Microsoft Office

Adobe Suite

Job description

Duties and Responsibilities:

Under the supervision of the Executive Director and Associate/Assistant Director, the Administrative Support Assistant II provides office support to meet the operational needs of the Marilyn Magaram Center (MMC). Responsibilities include organizing administrative duties, improving procedures, and coordinating daily operations. Acts as the lead for tasks such as staff and client scheduling, equipment purchasing and maintenance, shipment and inventory management, developing office policies, onboarding and training employees, overseeing productivity and deadlines, and coordinating events. The role aims to enhance organizational efficiency and foster a positive, inclusive work environment.

Qualifications:

Equivalent to three years of full-time experience as an Office Manager, Front Office Manager, or Administrative Assistant, involving general office clerical work. College or vocational training in business or a related field may substitute for up to two years of experience.

Knowledge, Skills, and Abilities:

Strong knowledge of English grammar, spelling, and punctuation. Ability to organize, prioritize, and coordinate multiple tasks; interpret complex policies; resolve clerical issues; work effectively in a busy environment; communicate clearly both orally and in writing; draft memoranda and correspondence; maintain records; uphold confidentiality; establish cooperative relationships; and operate standard office equipment and software such as Microsoft Office and Adobe Suite.

Pay, Benefits, & Work Schedule:

This position is employed through The University Corporation (TUC).

• Schedule: Monday-Friday, 8 am - 5 pm
• Pay Range: $21.24 - $34.81
• Anticipated Range: $22 - $29
• Time Base: Full-Time
• Benefits include Medical, Dental, Vision, 403(b), Life, AD&D, Flex Spending

Additional Information:

The selected candidate must pass a thorough background check and live scan.

How to Apply:

Complete the online application and upload your resume. The department will contact qualified candidates for interviews.

Application screening begins on 6/8/23 and continues until the position is filled. Applications submitted before this date will be prioritized.

For detailed application and hiring information, visit: http://www-admn.csun.edu/ohrs/employment/

Equal Employment Opportunity:

The University Corporation is an Equal Opportunity Employer, prohibiting discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Accommodation requests for disabilities can be made to the Office of Equity and Diversity at [phone].