Administrative Support Assistant, Department of Plant Sciences - UTIA

UTCVM- University of Tennessee College of Veterinary Medicine; Knoxville (TN); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading university in Tennessee is seeking an Administrative Support Assistant for the Department of Plant Sciences. This role involves managing office operations, clerical tasks, and supporting faculty with scheduling and materials preparation. The ideal candidate should possess strong organizational and communication skills.

Qualifications

• Experience in clerical duties and administrative support.
• Ability to manage calendars and coordinate events.

Responsibilities

• Serve as receptionist and manage incoming mail and packages.
• Perform clerical duties including producing flyers and meeting agendas.
• Schedule conference rooms and coordinate department seminars.

Skills

Communication

Organizational Skills

Job description

Administrative Support Assistant, Department of Plant Sciences - UTIA

Join to apply for the Administrative Support Assistant, Department of Plant Sciences - UTIA role at UTCVM- University of Tennessee College of Veterinary Medicine.

Job Description

The Administrative Support Assistant serves as the receptionist, welcomes visitors, answers telephones, and makes referrals to the department faculty and staff. They receive incoming mail (USPS and campus) and packages (UPS, FedEx, Freight, etc.) and disperse packages to the proper individuals within the department. The role also involves facilitating outbound mail and package shipments.

The Administrative Support Assistant performs clerical duties such as producing flyers, meeting agendas, class handouts, and tabulating surveys as needed. They order supplies, schedule and maintain calendars for department vehicles and equipment, and make reservations and orders with other university departments (Fleet Management, University Printing, etc.).

This position supports professors by helping prepare materials for meetings, tabulating information, and processing award materials. They oversee the scheduling of conference rooms and coordinate department seminars by creating and disseminating flyers, ordering materials, arranging setup, and managing attendees and evaluations within an established budget.

The Administrative Support Assistant also handles printing, scanning, and other clerical tasks, serves as a backup for office operations, and performs other duties as assigned.