Administrative Support Assistant - Cancer Clinical Trials

Stony Brook Medicine; Stony Brook (NY); On-site; USD 48,000 - 60,000; Full time

Job summary

Stony Brook Medicine is seeking an Administrative Support Assistant for the Cancer Clinical Trials Department. This role requires a professional individual to provide pivotal administrative support, manage schedules, and assist with various tasks to ensure operational efficiency. Ideal candidates will have strong organizational skills, attention to detail, and proficiency in Microsoft Office applications.

Benefits

Generous leave and health plans

State pension

Qualifications

• At least 2 years of administrative experience.
• Proficiency with Microsoft Office applications.
• Ability to work independently and as part of a team.

Responsibilities

• Provide direct administrative support to the Administrative Director.
• Manage calendar and scheduling for the CTO Leadership.
• Answer phone calls and triage as necessary.

Skills

Organizational Skills

Attention to Detail

Microsoft Office

Education

Associate's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Position Summary

The Administrative Support Assistant for the Cancer Clinical Trials Department will provide direct administrative support to the Administrative Director of the CCTO. The ideal candidate must be professional, organized and possess a strong attention to detail. Expertise in Microsoft Office applications is a must, with an emphasis on Outlook, Word and Excel. Must possess the ability to work independently, as well as in a group, and be a self-starter with minimal instruction and oversight.

Duties of an Administrative Support Assistant may include the following but are not limited to:

• Update website with current contact information for office
• Answer Central Cancer Clinical Trials Office phone and triage calls as necessary
• Provides assistance to the study team members and potential PIs to answer pre-selection feasibility questionnaires
• Assists the study team members and study sponsors to schedule site selection visits, site initiation visits, and help with the site initiation process
• Collaborate with Stony Brook data security, Stony Brook IT and study sponsors to grant necessary access for clinical study monitors
• Order supplies as needed for office
• Manage maintenance and services for all shared office equipment
• Maintain office fixed asset assignment list
• Assist with scheduling research patient appointments
• Provide administrative assistance for the CTO Leadership including, but not limited to, calendar management, meeting scheduling, form preparation, etc.
• Additional administrative assignments may be assigned
  
  

Qualifications

Required Qualifications: Associate's degree. At least 2 years of administrative experience. Proficiency with computer programs including Outlook, Word and Excel.

Preferred Qualifications: Administrative experience in a healthcare, clinical, and/or research environment. Experience in oncology and/or clinical trials. Experience with Wolfmart or other procurement systems.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
  
  

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).
  
  

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.
  
  

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at [phone].

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewedhere.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $48,839 - $59,533 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP full-time positions ($3400)
  
  

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Official Job Title

TH Staff Assistant II

Job Field

Other

Primary Location

US-NY-Stony Brook

Department/Hiring Area

Clinical Trials

Schedule

Full-time

Posting Start Date

Jun 5, 2025

Posting End Date

Sep 3, 2025, 10:59:00 PM

Salary

$52,239 - $62,933 / Total

Salary Grade

SL1

SBU Area

Stony Brook University Hospital