Administrative Support Assistant

Opt For Healthy Living; San Diego (CA); Hybrid; USD 39,785 - 56,826; Full time

Benefits offered by this job

Generous Time Off

CalPERS Retirement

Health Coverage

Education Support

FlexCash (optional)

Campus & Community access

Job summary

San Diego State University seeks an Administrative Support Assistant to backstop daily operations, graduate program administration, event coordination, and budget/purchasing activities. This role supports students, faculty, and external stakeholders and requires strong organizational skills.

The position carries full-time benefits, designated non-exempt status, and occasional telecommuting after training, with onsite work in San Diego.

Qualifications

• Operational support skills for front-office tasks.
• Graduate program administration and coordination.
• Event planning and execution.
• Budget tracking and purchasing coordination.

Responsibilities

• Provide primary day-to-day administrative and front-office support, including customer service, calendar management, and room scheduling.
• Support graduate program administration with forms, documentation, and coordination among students, faculty, and staff.
• Coordinate department seminars and events, including logistics and IT/audiovisual setup.
• Manage travel requests, reimbursements, expenditures, and budget-related purchasing.

Skills

Operational Support

Graduate Program Support

Event Support

Budget and Purchasing Support

Job description

Apply now Job no: 559764
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Position Summary

The Department of Economics at San Diego State University is seeking a highly organized and motivated Administrative Support Assistant to join our team. The position supports day‑to‑day departmental operations, graduate program administration, event coordination, budget and purchasing activities, and serves as a critical point of contact for students, faculty, and external stakeholders.

Key Responsibilities

• Operational Support: Provide primary day‑to‑day administrative and front‑office support, including customer service, phone and visitor assistance, departmental communications, student assistant coordination, records and calendar maintenance, room scheduling, syllabi and meeting documentation, supply and equipment coordination, mail/shipping, facilities support, and assistance with student evaluations, data collection, reporting, and other departmental projects.
• Graduate Program Support: Support graduate program administration with inquiry responses, maintaining program information, processing student forms and documentation, coordinating communication among students, faculty, advisors, and the Graduate Office, and assisting with graduate employment, recruitment, admissions, onboarding, orientation, comprehensive exams, promotional materials, website updates, and student success activities.
• Event Support: Provide administrative and logistical support for department seminars, monthly Brown Bag events, boot camp activities, and related events, including scheduling, hotel reservations, conference room setup, IT/audiovisual coordination, visitor coordination, and event setup and cleanup.
• Budget and Purchasing Support: Process travel requests and reimbursements, track expenditures and funding allocations, support compliance across state, foundation, and other funding sources, and assist with Research Foundation grants, disbursements, stipends, purchase requisitions, labor distributions, documentation, payments, and personnel‑related financial coordination.

Position Information

• This is a full‑time (1.0 time‑base), benefits eligible, permanent/probationary position.
• This position is designated non‑exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for one day of telecommuting after an initial training period, with onsite work in San Diego.

Compensation

Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed Step 3 ($3,709).
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $3,565 - $5,092 per month (Step 1 – Step 20).
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Legal and Compliance Requirements

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal record check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.