Administrative Support Analyst

CACI; Alexandria (VA); On-site; USD 65,000 - 85,000; Full time

Job summary

CACI在JIATF 401提供行政支持分析师职位，支持前台执行层，保护主任时间，维护日程、出差、来宾与会议的顺畅运作。您将与执行团队协作，确保信息流畅，优先级清晰，推动对高强度行政工作的高效响应。

该角色强调对敏感信息的保密性、组织协调能力和培训后辈的能力，要求在高节奏环境中提供专业、可靠的支持以提升决策效率与执行力。

Qualifications

• BA/BS in a relevant field is required.
• 至少5年的相关工作经验。
• 熟练使用MS Office办公套件。
• 熟练掌握Defense Travel System。
• 具备在高强度前台/领导层环境中支持高层的能力。
• 具备良好的组织能力、注重细节、专业素养和执行力。
• 能运用判断力、清晰沟通并同时管理多项任务。

Responsibilities

• 为JIATF 401前办公室及执行团队提供行政、日程、出差、来宾、会议等高层支持。
• 使用Outlook等工具管理 executive 日历，关注优先级、行动项及悬而未决事项。
• 通过提前识别冲突、预测需求来保护主任的时间与注意力。
• 监督信息流，以支持及时沟通、协调与决策。
• 对敏感信息保持谨慎、专业与判度。
• 起草、编辑并进行信函、报告、表格等 executive 文件的质量控制。
• 就文风、语法、表达向撰稿人和行动官提供建议。
• 通过建立 trackers、日历、记录、检查清单来维护前台连续性。
• 管理多名直接汇报人员。
• 跨部门协调，保持知情，提升需要领导关注的问题。

Skills

Strong organizational skills

Attention to detail

Professionalism

Follow-through

Clear communication

Sound judgment

Multi-tasking

Mentoring junior staff

Education

BA/BS in a Relevant Field

Tools

MS Office Suite

Defense Travel System

SharePoint

Job description

Job Title: Administrative Support Analyst

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: Secret

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Continental US

* * *

The Opportunity:

As an administrative support analyst serving the Joint Interagency Task Force 401 (JIATF‑401), you will contribute to our team's mission to strengthen the Department of Defense's counter‑unmanned aircraft systems (C‑UAS) enterprise and safeguard warfighters, critical infrastructure, and the homeland. Our role is to synchronize C‑UAS efforts across the defense and interagency community by integrating threat intelligence, emerging technologies, testing, acquisition, and training to ensure timely and effective defense against small UAS threats. By enhancing shared awareness of friendly and adversarial drone capabilities, identifying operational gaps, and accelerating the delivery of validated counter‑drone solutions, JIATF‑401 empowers commanders and mission partners with the knowledge, tools, and support needed to detect, track, and defeat hostile drones across diverse operational environments.

The Administrative Analyst serves in a high-trust front office role supporting JIATF 401, a Joint Interagency Task Force reporting to the Deputy Secretary of Defense and focused on rapidly aligning authorities and resources to deliver Joint counter-small unmanned aircraft system (C-sUAS) capabilities, defeat adversary threats, and strengthen protection of U.S. and allied forces and national airspace.

This role directly supports executive effectiveness. The selected individual will help protect the Director's time, maintain situational awareness across the Executive Staff, anticipate requirements, and remove routine friction before it reaches the Executive Division. Success in this role helps create the time, clarity, and continuity senior leaders need to make decisions and lead effectively.

Responsibilities:

• Provides executive-level administrative, scheduling, travel, visitor, meeting, and coordination support to the JIATF 401 front office and Executive Staff.
• Manages executive calendars using Microsoft Outlook and maintains awareness of priorities, meetings, visitors, actions, and suspense items.
• Protects the Director's time and attention by identifying conflicts early, anticipating needs, and resolving routine issues before they impact senior leadership.
• Monitors and manages information flow across the front office to support timely communication, coordination, and decision-making.
• Handles sensitive or confidential information with discretion, professionalism, and sound judgment.
• Prepares, edits, and quality-controls correspondence, reports, spreadsheets, read-aheads, and other executive support documents.
• Advises writers and action officers on style, syntax, grammar, and presentation to improve the clarity and effectiveness of staff products.
• Helps maintain front office continuity through organized trackers, calendars, records, checklists, and handoff procedures.
• Manages multiple direct reports.
• Coordinates across the staff, keeps others informed, and elevates issues that require leadership attention or decision.
• May train or mentor junior administrative support personnel as required.
• Operates in accordance with front office expectations that emphasize trust, teamwork, disciplined initiative, information sharing, competence, and a bias toward fixing problems rather than passing them forward.

Qualifications:

Required:

• BA/BS in a Relevant Field.
• 5+ Years' Experience.
• Proficient in MS Office Suite.
• Proficient with Defense Travel System.
• Demonstrated ability to support senior leaders in a high-tempo administrative or front office environment.
• Strong organizational skills, attention to detail, professionalism, and follow-through.
• Ability to exercise sound judgment, communicate clearly, and manage multiple competing requirements.
• 2+ Years' Experience designing and maintaining organizational SharePoint sites.

Desired:

• Experience supporting a headquarters, executive office, command group, or similarly complex organization.
• Ability to improve processes, build continuity, and maintain effective administrative controls in a dynamic environment.

What You Can Expect:

• A culture of integrity.
• At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.
• An environment of trust.
• CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
• A focus on continuous growth.
• Together, we will advance our nation's most critical missions, build on our lengthy track re