Administrative Support

Dredging, Environmental and Marine Engineering NV; Town of Belgium (WI); Hybrid; USD 19,000 - 32,000; Part time

Benefits offered by this job

Flexible part-time schedule

Temporary assignment

Job summary

DEME is seeking a temporary, part-time administrative colleague to support its Marine Operations teams with essential documentation, publication handling, and coordination tasks. The role ensures continuity in mandatory nautical publications, and involves logistics of paper materials and follow-up with internal stakeholders and suppliers.

Responsibilities include processing Chart Track orders, coordinating supplier requisitions, and handling invoices in collaboration with Finance.

Qualifications

• Strong administrative skills and attention to detail.
• Experience with operational or maritime documentation is an asset.
• Comfortable working with digital tools.
• Proactive, structured and able to manage multiple small tasks efficiently.
• Available part-time and for a temporary assignment.

Responsibilities

• Manage and process mandatory nautical publication orders via Chart Track.
• Create and follow up purchase requisitions for Survitec, Bogerd Martin, Blomsma and other suppliers.
• Coordinate shipment of paper publications (charts, logbooks, safety signs, original certificates), including transmittal documents, DHL forms and crew-change related deliveries.
• Print and copy logbooks, safety plans and other technical documents using the A0 plotter.
• Schedule and manage meeting room bookings for MarOps.
• Monitor and follow up invoice payments in collaboration with DEME Finance.

Skills

Administrative skills

Maritime documentation

Digital tools

Time management

Proactive

Tools

Chart Track

A0 plotter

Logistics software

Job description

## Administrative SupportApply: Belgium: Part time: Posted Today: R0005958DEME’s Marine Operations department is looking for a temporary, part‐time administrative colleague to support our operational teams with essential documentation, publication handling, and coordination tasks. This interim role ensures continuity in mandatory nautical publications, logistics of paper materials, and administrative follow‐up with internal stakeholders and suppliers.### Your responsibilities* Manage and process mandatory nautical publication orders via Chart Track.* Create and follow up purchase requisitions for Survitec, Bogerd Martin, Blomsma and other suppliers.* Coordinate shipment of paper publications (charts, logbooks, safety signs, original certificates), including transmittal documents, DHL forms and crew‐change related deliveries.* Print and copy logbooks, safety plans and other technical documents using the A0 plotter.* Schedule and manage meeting room bookings for MarOps.* Monitor and follow up invoice payments in collaboration with DEME Finance.### Your profile* Strong administrative skills and attention to detail.* Experience with operational or maritime documentation is an asset.* Comfortable working with digital tools* Proactive, structured and able to manage multiple small tasks efficiently.* Available part‐time and for a temporary assignment.### Our offer* Opportunity to support critical operational processes in a leading offshore & marine company.* Flexible part‐time schedule.* A professional and supportive team environment.### About UsDEME is a world leader in the highly specialised fields of dredging, solutions for the offshore energy industry, infra marine and environmental works. The company can build on more than 140 years of know-how and experience and has fostered a pioneering approach throughout its history, enabling it to be a front runner in innovation and new technologies.DEME’s vision is to work towards a sustainable future by offering solutions for global challenges: a rising sea level, a growing population, reduction of CO2 emissions, polluted rivers and soils and the scarcity of natural resources.While the company’s roots are in Belgium, DEME has built a strong presence in all of the world’s seas and continents, operating in more than 90 countries worldwide. DEME can rely on 5,200 highly skilled professionals across the globe. With a versatile and modern fleet of over 100 vessels, backed by a broad range of auxiliary equipment, the company can provide solutions for even the most complex projects.