Administrative Support

Turner & Townsend; Miami (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

Turner & Townsend Heery is seeking a motivated Administrative Support consultant to provide exceptional office support to our leadership team across a fast-growing office network. The ideal candidate has 5+ years in administrative roles, strong communication, meticulous organization, and proficiency with MS Office and Google Workspace.

On-site responsibilities include coordinating meetings, document control, invoicing, travel, and onboarding.

Qualifications

• Minimum 5 years of experience in an administrative support role.
• Experience supporting senior management teams.
• Proactive, organized, and able to multi-task.
• Proficient with MS Office and Google Workspace.
• Bachelor’s degree or equivalent experience preferred.

Responsibilities

• Support meetings by booking rooms, preparing documents, and distributing actions.
• Take minutes and action items in meetings.
• Coordinate agendas and distribute documents.
• Raising invoices and purchase orders.
• Maintaining document control – QA/ QC.
• Assist with travel arrangements and expense reports.
• Handle calendars and scheduling.
• Provide onboarding for new hires.
• Maintain contact with customers and outside vendors.

Skills

Communication skills

Organization

MS Office

Google Workspace

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Job Description

Turner & Townsend Heery are currently seeking a motivated and personable Administrative Support consultantto provide incredible support to our office leadership while having the opportunity to create an impact for yourself and our team in one of our fastest growing offices nationwide.

The ideal candidate will be reliable, self-motivated, creative, proactive, a quick learner, highly organized and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, coordination skills and ability to deal confidentially with information are important.

Responsibilities

• Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
• Take minutes/action items in meetings.
• Follow up with Management/Team on developing Agendas and distributing/preparing documents.
• Raising invoices and purchase orders.
• Supporting with document control – Quality Assurance & Quality Control.
• Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.
• Maximize office productivity through proficient use of appropriate software applications. Coordinate travel and complete expense reports.
• Maintain contact with customers and outside vendors.
• Provides new hires with welcome package, tour of the facility, keys, and introduction to all team members.
• Maintains office equipment and ensures all products are in working order.
• Order and maintain supplies.
• Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
• Coordinate Lunch and Learns, Birthday/Anniversary lunches.
• Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team.
• Provide support to Facilities Team.
• Provide accounting support with monthly invoicing.
• Manage schedules, calendars, and appointments.
• Handle mail and shipping.

Qualifications

• Excellent written and verbal communication skills.
• Experience in business administrative settings and meetings with Senior Management present. Well-mannered and professional and Team Player.
• Minimum 5 years of experience in an administrative support role.
• A minimum of three years of experience in a related position supporting team of professionals is
• required. Accounting background is a plus.
• Proficient with Microsoft Office and Google Workspace software.
• Construction experience is advantageous.
• Bachelor’s Degree or equivalent experience is preferred.
• Excellent organizational skills and attention to detail.
• Proactive behavior, showing initiative and being action oriented.
• Ability to multi-task, prioritize and work efficiently.
• Ability to work independently, self-starter, energetic.
• Ability to perform at high levels in a fast paced, ever-changing work environment. Must be able to shift gears easily and feel comfortable wearing multiple hats.

Additional Information

*On-site presence and requirements may change depending on our client's needs*

*SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this, we promote a healthy, productive, and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/

All your information will be kept confidential according to EEO guidelines.

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