Administrative Support

Canvas II, LLC.; Eglin Air Force Base (FL); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Competitive Wages

Medical, Rx, Dental & Vision Insurance

401(k) retirement plan with company&#x

Job summary

Canvas II, LLC. is seeking a high-ability administrator to manage calendars, coordinate meetings, and maintain rosters within a DoD environment. You will handle HR duties, support personnel processing, and operate key systems like MILPDS and MyFSS.

The role requires an active Secret clearance, strong written and verbal communication, and the ability to work in an integrated team. U.S. citizenship is required for most positions.

Qualifications

• Master's Degree; 10+ years of relevant experience, with substitutions allowed per customer approval.
• Active Secret clearance.
• Ability to communicate clearly to multiple stakeholders.
• Demonstrated ability to work as part of an integrated team.
• Proficiency in Microsoft Office applications.

Responsibilities

• Monitor, facilitate, and manage organizational schedules and calendars.
• Coordinate meetings and conferences, including agendas, presentations, venue prep, and action-item tracking.
• Maintain databases and rosters, review outgoing correspondence, and distribute mail.
• Assist with HR duties and processing for military, civilian, and contractor personnel.
• Support MILPDS, MyFSS, BLSDM, and Military Leave Web systems as a system operator.

Education

Master's Degree

Tools

Microsoft Office

Job description

Duties

Monitor, Facilitate, and Manage organizational schedules and calendars. Manage and de-conflict schedules and organizational commitments, along with coordinating and facilitating meetings and conferences. Create, manage and maintain databases and rosters to include reviewing, proofreading, and correcting outgoing correspondence, updating squadron rosters, and distributing office mail. Coordinate meeting/conference organization and preparation, which includes developing agendas and presentations, scheduling, and preparation of meeting venue, recording, and tracking action items, and performing venue security duties. Update official bulletins, displays and announcements. Act as alternate to the Unit Personnel Coordinator; assist with in/out processing of military, civilian and contractor personnel. Assist with Human Resource duties; assist with performing as a system operator for Military Personnel Data System (MILPDS), MyFSS, Base Level Service Delivery Model (BLSDM) and Military Leave Web.

Requirements

• Masters Degree and 10+ years of relevant experience; years of experience may be substituted for education requirement, per customer approval.
• Active Secret clearance.
• Ability to communicate clearly to multiple stakeholders.
• Demonstrated ability to work as part of an integrated team.
• Strong communication skills and possess some technical writing skills.
• Proficiency in Microsoft Office applications.

U.S. citizenship is required for most positions.

Desired Qualification

• Experience with MILPDS, MyFSS, BLSDM Test Conductor experience with military systems.
• Excellent organizational and communications skills.

Security Clearance

Must have and be able to maintain a Secret security clearance with eligibility for Special Access Programs.

Other Essential Job Functions

Must be willing to travel up to 10%.

Benefits of Working with Canvas

• Competitive Wages
• Medical, Rx, Dental & Vision Insurance
• Generous company‑funded Basic Life Insurance
• Company‑funded Short‑Term & Long‑Term Disability
• 11 Paid Federal Holidays
• Generous Paid Time Off (PTO)
• Dependent Care and Medical Flexible Spending Accounts
• 401(k) retirement plan with company match and 100% immediate vesting
• Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs
• Robust Employee Assistance Program
• Employee Referral Bonus Program
• Corporate Sponsored Events & Community Outreach
• Spot Awards for Exemplary Individual Performance
• Discretionary performance‑based bonuses

Equal Opportunity Employer

Canvas is an Equal Opportunity Employer Canvas is an equal opportunity employer and a VEVRAA federal contractor who affords equal employment opportunity to protected veterans and people with disabilities. Canvas has equal employment opportunities that are based upon a candidate's qualifications and capabilities to perform the essential functions of a particular job and are free from discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, genetic information or any other characteristic protected by law. For our complete EEO/AA and Pay Transparency statement, please visit our Careers page. U.S. citizenship is required for most positions. Canvas is committed to expanding access to employment for people with disabilities and disabled veterans. Please be aware, you may receive a request for a reasonable accommodation for applying for a specific posted position, and we will provide it on a case‑by‑case basis.