Administrative Staff Assistant II

SUNY Upstate Medical University; City of Syracuse (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

SUNY Upstate Medical University is seeking an Administrative Staff Assistant II to support the Vice President of Finance & Management. The ideal candidate will manage appointments, organize meetings, and assist with daily administrative needs. A Bachelor’s degree and relevant experience are required, with preference for candidates with a background in healthcare or higher education.

Qualifications

• Two years of administrative office experience or equivalent.
• Excellent oral/written communication skills.

Responsibilities

• Provide administrative support to Vice President of Finance & Management.
• Manage calendars, arrange meetings, and prepare purchase requisitions.

Skills

Organizational Skills

Communication

Interpersonal Skills

Education

Bachelor’s degree

Job description

Job Summary:

The Administrative Staff Assistant II will provide administrative support to the Vice President of Finance & Management. This includes scheduling of appointments and organizing meetings, manage calendars with strong organizational and prioritization skills, arrange virtual meetings and conference calls, obtain signatures for approval (HR, procurement, contracts, etc.) and distribute in timely fashion, prepare purchase requisitions, invoices, memos and other correspondence, create and maintain filing systems that are electronic and physical, provide administrative and clerical support to department management, assist in daily office needs for staff (printing, repairs/work requests, purchase orders), order supplies, make travel arrangements, submit reimbursements, distribute mail, and manage and update the departmental website.

Minimum Qualifications:

Bachelor’s degree and two years of administrative office experience or anequivalent combination of education and experience, along with excellent oral/written communication, inter-personal, and organization skills required.

Preferred Qualifications:

Experience supporting senior management preferably in a university and/or healthcare organization.

Work Days:

Monday-Friday (Days)

Message to Applicants:Recruitment Office:Human Resources