Administrative Specialist - Wildlife Programs

Minnesota Department of Natural Resources; Brainerd (MN); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays each year

Pension plan

Job summary

MN Department of Natural Resources in Brainerd, MN seeks an experienced Office and Administrative Specialist Intermediate to support the Brainerd Area Wildlife office, the Wildlife Damage Program, and the Shallow Lakes Program. Mon-Fri, 8:00 a.m.–4:30 p.m., with occasional travel for meetings or training.

The role performs administrative, fiscal, customer service, and clerical support to ensure programs run smoothly, policies are followed, and public staff interactions are efficient.

Qualifications

• Knowledge of word processing/typing and use software to create, format, edit, print, and save a variety of documents, correspondence, and reports; grammatically correct and error-free.
• Spreadsheet skills to develop tables, charts, and graphs and present data from multiple sources.
• Basic accounting to monitor budgets, balance spending, and prepare financial summaries.
• Customer service to provide prompt, courteous information in person, phone, or email; schedule appointments and explain program information.
• Ability to communicate effectively to prepare written responses and retrieve information using filing practices.

Responsibilities

• Perform office manager administrative support duties for Area Wildlife Office and programs to meet customer needs and ensure coordinated operations.
• Assist with budget management, purchasing, and fleet/asset management; gather data for reports; provide guidance to staff.
• Process and archive electronic and physical files; enter data into databases and ensure retention guidelines.
• Support program operations and contribute to special projects as assigned.

Skills

Word processing

Spreadsheet

Basic accounting

Customer service

Communication

Tools

Outlook

Word

Excel

Adobe Pro

Access

Teams

Visio

Job description

MN Department of Natural Resources in Brainerd, MN seeks an experienced Office and Administrative Specialist Intermediate to support the Brainerd Area Wildlife office, the Wildlife Damage Program, and the Shallow Lakes Program. Mon-Fri, 8:00 a.m.–4:30 p.m., with occasional travel for meetings or training.

The role performs administrative, fiscal, customer service, and clerical support to ensure programs run smoothly, policies are followed, and public staff interactions are efficient.