Administrative Specialist (Intermediate) — Wildlife Programs

Minnesota Direct Care and Treatment; Brainerd (MN); On-site; USD 29,000 - 39,000; Full time

Job summary

The Minnesota Department of Natural Resources is seeking one full-time Office and Administrative Specialist Intermediate in Brainerd, MN. You will provide clerical and fiscal support to the Brainerd Area Wildlife office, Wildlife Damage Program and Shallow Lakes Program, with workdays Monday–Friday, 8:00 a.m.–4:30 p.m.

Occasional travel. You will perform administrative, fiscal, customer service, and clerical duties to ensure accurate records, efficient operations, and compliance with policies.

Qualifications

• Knowledge of word processing/typing and use software to create, format, edit, print, and save a variety of documents, correspondence, and reports in an organized manner, grammatically correct, in proper format and free of spelling errors; create reports by combining and presenting data from multiple sources.
• Spreadsheet skills sufficient to develop tables, charts, and graphs, in proper format and free of spelling errors; create reports by combining and presenting data from multiple sources.
• Basic accounting sufficient to monitor and balance budgets, ensure that spending is within budget and effectively recommend fund transfers; resolve discrepancies; review/verify financial records and prepare financial summaries and reports; enter and access information, identify, and adjust for potential problems, etc.
• Customer service skills sufficient to provide prompt, courteous, and accurate information to internal and external customers in person, by phone, e-mail, or other written correspondence; schedule and confirm appointments; interpret and explain program information; effectively communicate and elicit information with tact and diplomacy.
• Ability to communicate effectively with others sufficient to perform the duties listed above, prepare written responses, present clear and concise explanations of governing rules and regulations, etc., and file and retrieve information based on content, using alphabetical filing practices.

Responsibilities

• Perform office manager administrative support duties for the Area Wildlife Office, Wildlife Damage Program and Shallow Lakes Program so that internal and external customer needs are met and communication, information flow, materials, operations, programs, and projects are coordinated and carried out effectively, efficiently, timely, and responsibly in accordance with State and DNR policies and procedures.
• Support budget management, the purchasing process and fleet/asset management so that financial obligations are met timely and in compliance with State, Federal, and DNR policies and procedures. Gathers, verifies, and summarizes data for fiscal and administrative reports. Provides technical advice to office staff and schedules, trains, and provides technical guidance to coworkers.
• Process and archive electronic and physical files in accordance with State and Federal retention guidelines. Maintain thorough knowledge of data-entry and result retrieval with department and division database programs. Accurately enter data and transcribe other field information into appropriate documents or databases.
• Support and contribute to the successful operation of the Area Wildlife Office, the Wildlife Damage Program and the Shallow Lakes Program, within the Division of Fish and Wildlife and the Department of Natural Resources in a professional manner. As needed, provide specific program support and contribute to special projects as assigned.

Skills

Word processing

Spreadsheet

Basic accounting

Customer service

Communication

Tools

Outlook

Word

Excel

Adobe Pro

Access

Teams

Visio

Job description

The Minnesota Department of Natural Resources is seeking one full-time Office and Administrative Specialist Intermediate in Brainerd, MN. You will provide clerical and fiscal support to the Brainerd Area Wildlife office, Wildlife Damage Program and Shallow Lakes Program, with workdays Monday–Friday, 8:00 a.m.–4:30 p.m.

Occasional travel. You will perform administrative, fiscal, customer service, and clerical duties to ensure accurate records, efficient operations, and compliance with policies.