Administrative Specialist-Turnover Data Coordinator-KNS

Kiewit; Idaho Falls (ID); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Top-tier medical, dental and vision

Retirement plans with matching

Generous paid time off

Life insurance

Job summary

Kiewit Nuclear Solutions in Idaho Falls seeks an Office Admin/Project Coordinator to support the OKLO project. You will manage front desk, coordinate staff, prepare reports using Word, Excel and PowerPoint, and assist the project team.

The role requires strong communication, multitasking, and reliability; US citizenship and site access requirements apply; occasional local travel to job sites around Idaho Falls may be needed.

Qualifications

• 5+ years of direct office management experience or heavy administrative experience.
• Experience with Federal Government Work preferred (DOE/Nuclear industry).
• US citizenship required for badge access to the site.

Responsibilities

• Manage front desk and be the introduction face of Kiewit for visitors and employees.
• Manage calls and relay messages as needed.
• Manage office supply needs and service requests.
• Manage office cost expenses for reconciliation and support of billing.
• Coordinate staff events and HR onboarding for new hires.
• Support scheduling and organization of business development meetings.

Skills

Strong communication skills

Organization skills

Self-starting

Team coordination

Tools

Microsoft Office

Job description

Requisition ID: 182428

Job Level: Entry Level

Home District/Group: Kiewit Nuclear Solutions

Department: Administration

Market: Nuclear

Employment Type: Full Time

Position Overview

Our Kiewit Nuclear Regional Team is looking for hiring of an Office Admin/ Project Coordinator to support project OKLO. This position will be of critical importance to our Idaho Falls Operations Team and will contribute to our long-term market success. You will play a critical role in our Get Work and Build Work Strategies. This means multiple responsibilities with our regional office and one of our current projects. You will play a critical role in developing administrative operations in varying capacities, prepare reports utilizing Word, Excel and PowerPoint, and take on special projects as needed. This candidate must be a proactive thinker and comfortable communicating with the project team. Must be able to work quickly and multi-task across a broad array of responsibilities.

District Overview

Kiewit Nuclear Solutions. is a full-service engineering, project management, and construction provider operating across North America. Our experience and expertise span all aspects of the nuclear-related market from carbon-free, small modular reactors to Dept of Energy science, environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial, and infrastructure markets. As part of Kiewit, we are integrated with 135 years of construction and engineering excellence that provides wholistic solutions, differentiating our team from the rest of the industry.

Location

This position is located in Blackfoot, ID on an active construction site. Reporting to site daily is required.

Responsibilities

• Manage office duties at our Project Office
  • Manage front desk and be the introduction face of Kiewit for visitors and employees.
  • Manage calls and relay messages as needed.
  • Manage office supply needs and service requests.
  • Manage office cost expenses for reconciliation and support of billing.
  • Manage all other general office policies.
• Manage staff coordination at our Office
  • Interface with other staff on request or needs.
  • Manage and coordinate staff events.
  • Coordinate with HR on new hire starts and orientation coordination.
  • Assist office team with retrieval of documents or other items from local clients and/or contractors.
  • Support scheduling and organization of business development meetings in the office or in other locations around Idaho Falls
• Support our current project execution team.
  • Support project staff coordination needs.
  • Project staff event coordination
  • Support project needs for project report compilation, editing, and submitting.
• Travel required locally in the Idaho Falls area is required and to the jobsite. Valid driver’s license is required to be eligible for operation of a company fleet vehicle.

Qualifications

Experience with Federal Government Work, preferred Department of Energy Experience or Nuclear Industry.

• 5+ years of direct office management experience or heavy administrative experience.
• Self-starting attitude and demonstrated ability to get things done/leadership skills.
• Strong communication and organization skills.
• Eligibility for this position requires US citizenship; the successful candidate must provide proof of US citizenship in order to obtain badge access to the site.
• Candidate must complete security questionnaire and successfully clear site access requirements.
• All employees are subject and agree to random drug and alcohol testing as a condition of employment.
• Must be able to obtain a security clearance, as applicable.
• Valid drivers license required.
• Proficient in Microsoft office (Excel, Word, Powerpoint).
• Willingness and ability to learn new software for business and document control needs.

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• FIELD ROLES ONLY May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

• top-tier medical, dental and vision plans covering eligible employees and dependents
• voluntary wellness and employee assistance programs
• life insurance, disability, retirement plans with matching, and generous paid time off

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.