Administrative Specialist Senior

Commonwealth of Kentucky; Middlesborough (KY); Presencial; USD 40 000 - 60 000; Tempo integral

Resumo da oferta

The Commonwealth of Kentucky, Department of Juvenile Justice in Middlesboro, KY, seeks an Administrative Specialist Senior to provide high‑level administrative support for complex programs and staff. The role manages personnel actions, reports, and compliance while upholding professional standards and confidentiality.

The position requires a bachelor’s degree and at least three years of related experience, with overtime eligibility and a 37.5 hour work week.

Qualificações

• Bachelor's degree required.
• Three years of professional, administrative, or business experience required.

Responsabilidades

• Provide complex professional administrative support for DJJ group homes and facilities.
• Draft correspondence and prepare monthly/weekly activity reports.
• Maintain timekeeping, payroll data and attendance records in KHRIS.
• Coordinate personnel actions, orientation, and hiring processes.
• Ensure PREA compliance, training records, and ACA documentation.

Formação académica

Bachelor's degree

Descrição da oferta de emprego

Administrative Specialist Senior

Pay Grade: 13

Salary: $40,070.64 - $60,106.80 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency: Justice & Public Safety Cabinet | Department of Juvenile Justice

Location: 100 Bowling Lane, Middlesboro, KY 40965 USA

Click here for more details on state employment.

Description

The Kentucky Department of Juvenile Justice (DJJ) is a multi-faceted agency that serves juveniles of the Commonwealth. While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.

The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriate placement possible. We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities.

For more information about the Department of Juvenile Justice please visit: https://djj.ky.gov/Pages/default.aspx

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position that requires maturity, reliability, and self-discipline. Career growth and advancement are encouraged through training and mentoring opportunities.

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis.

If you need additional information about this prohibition, you may contact the agency point of contact for additional information.

• Provide complex professional administrative support in developing, implementing and maintaining various complex programs, activities and duties within a DJJ Group Home.
• Provide complex professional administrative support to the facility superintendent and staff.
• Draft correspondence. i.e., monthly and weekly facility activity reports.
• Compile and researched information as needed for reports and communications.
• Provide administrative support for Prison Rape Elimination Act (PREA) compliance.
• Interpret departmental rules, regulations and policies.
• Serve as personnel contact; prepares personnel action requests (PAR's) to Central Office.
• Provide New Employee Orientation.
• Assist hiring manager with the hiring process.
• Assist with workers comp, family medical leave, sick leave sharing, medical and light duty and other programs.
• Serve as EEO Counselor and coordinates with EEO Coordinator on related issues and concerns.
• Maintain Youth Activity Fund on accounting software.
• Report and maintain check register, youth account ledger, proper spending, monthly meeting with youth on money spent, provide monthly report and bank balance, provide youth with end balance when exit.
• Audit invoice and travel voucher, verify service and enter data into eMars for noncontract, travel, allowance and work experience payment.
• Complete procard payments.
• Serve as facility timekeeper; maintain all time and attendance records.
• Prepare and review all timesheets for entry in payroll system KHRIS.
• Generate required reports and correct errors as needed.
• Monitor employee comp leave balances to comply with policies.
• Coordinate with Central Office to resolve problems and issues.
• Serve as American Correctional Association (ACA) liaison.
• Analyze ACA documents to determine compliance mandated by complex National Standards.
• Interpret and apply over 250 standards.
• Implement procedures to monitor compliance.
• Develop and provide monthly reports to Superintendents.
• Coordinate with Quality Assurance Branch to participate in yearly audit.
• Record and maintain, logs, tracks employee training records and requirements.
• Register and coordinates all training for staff and requests and tracks lodging.
• Maintain related files and records (Personnel, ACA, Fiscal, etc)
• Sort and distribute mail.
• Attend trainings and meetings as required.
• Required to successfully complete the Department of Juvenile Justice Training Academy; which entails two weeks on the job training, four weeks (Monday – Friday) at the academy training location (Louisville, Kentucky).
• Overnight lodging and travel is required for the ACT and provided by the department
• Required to successfully complete required Oleoresin Capsicum (OC) spray exposure training. As a condition of employment, employees will be subject to either direct or indirect exposure to OC spray, based on position and job responsibilities.
• Required to complete a required physical examination and receive medical clearance prior to participating in Handle with Care Self-Protection training and certification, which provides self-protection intervention strategies for safely working within a Group Home setting. The cost of the physical examination will be billed through the employee’s health insurance; however, any applicable co-pays will be reimbursed by the department. For additional information, please contact the program’s administrative staff.

Minimum Requirements

EDUCATION:

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:

Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):

NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Jeremey Clem at [e-mail] or 606-248-6719.

An Equal Opportunity Employer M/F/D