Administrative Specialist (Nursery Operations)

PRT Growing Services Ltd.; Northern (KY); Hybrid; USD 25,000 - 39,000; Full time

Benefits offered by this job

Competitive compensation

Career development

Inclusive culture

Environmental sustainability

Job summary

PRT Growing Services Ltd. seeks an Administrative Specialist for Nursery Operations at the Brownlee site. The role blends administrative tasks with hands-on nursery duties and outdoor work, reporting to the Nursery Manager.

You will support safety, logistics, AR/AP, data collection, inventory, and shipping while coordinating with the team to keep operations efficient and compliant in a dynamic production environment.

Qualifications

• 3+ years of progressive administrative or operational support experience.
• Experience with accounts receivable and payable.
• Strong Excel, Word and Outlook proficiency.
• Comfort with outdoor work and field inventory activities.
• Bachelor's degree in a related field is a plus.

Responsibilities

• Manage key administrative functions for the Brownlee site, including safety, logistics, accounts receivable, accounts payable, data collection, and recordkeeping.
• Support crop inventory and monitoring activities outdoors, including seedling inventory in June and September, monthly crop measurements, and nutrient sampling.
• Order materials and parts for nursery operations and monitor inventory levels of chemicals, fertilizers, and other consumables.
• Work with the Nursery Manager and Supervisor to maintain shipping supplies and packaging materials.
• Assist with shipping, including packing coordination, shipping logistics, and direct customer communication.
• Maintain accurate seedling and consumable inventory information and coordinate process improvements across the nursery.
• Provide responsive, detail-oriented support to the Nursery Manager, Nursery Specialists, Regional Manager, and site team.

Skills

Administrative support

Operational support

MS Office (Excel, Word, Outlook)

Organization & communication

Safety administration

Outdoor work

Driver's license

Education

Bachelor's degree (preferred)

Job description

Administrative Specialist (Nursery Operations)

• Full-time
• Department: Administration (USA)

WHO WE ARE:

From a humble beginning in 1988 with six nurseries, PRT has grown into North America's largest grower of forest seedlings, having grown over 6 billion trees. With 27 Nurseries & 14 Seed Orchards across the US and Canada, we annually cultivate over 630 million high-quality seedlings, playing a vital role in reforestation and sustainable forestry. We're driven by a passion for environmental stewardship and a commitment to nurturing relationships, driving excellence, and fostering a people-first mindset, all to make a difference for a greener future.

Here's what you can expect when you join PRT

• Competitive Compensation & Financial Growth: Earn a competitive hourly
• Career Development & Learning: Grow your skills and advance your career with personalized guidance and a learning-focused culture that prioritizes continuous development.
• Stable & Inclusive Culture: Join an industry leader with a 40-year legacy in reforestation. We pride ourselves on a collaborative work environment where every voice matters.
• Make a Difference for the Planet: Contribute to environmental sustainability and a passion for nature solutions

ABOUT THE ROLE:

Join our team as an Administrative Specialist - Nursery Operations at PRT Brownlee, a container forest seedling nursery that grows 49.6 million seedlings annually. This is a varied role that combines essential administrative and purchasing support with hands-on involvement in nursery operations and regular opportunities to work outdoors with our crop. Reporting to the Nursery Manager, you'll help keep the site running smoothly through accurate administration, inventory and supply coordination, crop data collection, and shipping support. If you're highly organized, enjoy variety in your day, and like the idea of balancing office-based work with time outdoors in an active nursery environment, this could be a great fit.

What You'll Do

• Manage key administrative functions for the Brownlee site, including safety, logistics, accounts receivable, accounts payable, data collection, and recordkeeping.
• Support crop inventory and monitoring activities outdoors, including approximately two weeks of seedling inventory work in June and two weeks in September, monthly crop measurements, and monthly nutrient sampling for laboratory analysis.
• Order materials and parts for nursery operations and monitor inventory levels of key supplies, including chemicals, fertilizers, and other consumable goods.
• Work closely with the Nursery Manager and Supervisor to maintain shipping supplies, including pallets, boxes, shrink wrap, and other materials required to prepare seedlings for shipment.
• Assist with all aspects of shipping, including packing coordination, shipping logistics, and direct communication with customers to help ensure orders move smoothly from the nursery to their destination.
• Maintain accurate seedling and consumable inventory information and help coordinate and improve processes related to inventory, quality assurance, and financial activities across the nursery.
• Provide responsive, detail-oriented support to the Nursery Manager, Nursery Specialists, Regional Manager, and broader site team while balancing multiple priorities and deadlines.

What YOU bring to the table

You're a highly organized and self-motivated professional who enjoys variety and doesn't want to spend every day behind a desk. You're comfortable moving between administrative details, purchasing and inventory coordination, customer communication, and hands-on work outdoors in the nursery. You thrive in a fast-paced environment and bring the attention to detail and flexibility needed to support a busy production operation.

• 3+ years of progressive administrative or operational support experience, ideally in a production, agricultural, horticultural, forestry, or similarly hands-on environment.
• Passion for working with trees and outdoors.
• Experience with accounts receivable and payable, recordkeeping, purchasing, inventory management and coordinating supplies or materials.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Exceptional organizational and communication skills with the ability to manage multiple projects and priorities concurrently.
• Experience with safety administration and data tracking.
• Comfort working outdoors as a regular part of the role, including extended periods during twice-yearly crop inventories and monthly crop measurement and nutrient sampling activities.
• Ability to collaborate with nursery operations on packing and shipping activities and communicate professionally with customers regarding shipments.
• A valid driver's license with a willingness for occasional local travel.
• A bachelor's degree in a related field is a plus.

We embrace openness and different perspectives to challenge conventional approaches and continuously improve our company’s performance and progress. We believe that diversity of thought helps us drive innovation, make better decisions, achieve effective stewardship of our business and enable our people to thrive.

We encourage you to connect with us at [email protected] for more information about our accessible workplace, including disability accommodation for the recruitment process and beyond.

Still Want to learn more?

Follow us on Instagram: @TrustedToGrow,

Facebook: @PRTGrowingServices,

LinkedIn: @PRTGrowingServices.

Thank you for applying; however only those applicants selected for an interview will be contacted.

#letsgrowtogether

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