Administrative Specialist (Multiple Levels)

Teco Energy; Albuquerque (NM); On-site; USD 10,000 - 60,000; Full time

Job summary

A utility service provider in Albuquerque is seeking Administrative Specialists at multiple levels. Candidates will perform various administrative tasks, including budget coordination and data reporting. The ideal applicant has strong MS Office skills and attention to detail, with qualifications varying by level. This role offers a comprehensive benefits package including 401k matching and paid time off.

Benefits

401k with company matching

Pension

Paid time off

Medical/dental/prescription coverage

Tuition assistance

Employee assistance

Wellness programs

Qualifications

• 1 year related experience in reception or administrative functions for Level I.
• 4 years related experience for Level II.
• 2 years as Level II or 6+ years in related roles for Senior.

Responsibilities

• Perform routine administrative duties for the department.
• Coordinate budget monitoring and report preparations.
• Lead complex administrative tasks and special projects.

Skills

Proficiency in MS Office

Strong organizational skills

Attention to detail

Excellent written and verbal communication

Education

High School Diploma or GED

Job description

Job Overview

Administrative Specialist (Multiple Levels) at New Mexico Gas Company (NMGC) in Albuquerque, NM, United States. This role is open to internal and external applicants and includes multiple levels with varying responsibilities and qualifications. The position supports administrative functions within the department, with potential for budget coordination and advanced administrative duties at higher levels.

Location

Albuquerque, New Mexico, US 87107

Job Type

hour shift

Posted

2025-09-29

Compensation

USD $40,400 (base range varies by level; refer to the specific level details in the postings)

Responsibilities

ADMINISTRATIVE SPECIALIST (Level I) Performs a variety of routine administrative duties for a department, manager or above. Typical duties include general clerical tasks, handling routine matters, and supporting issue resolution. Primary duties include:

• General office duties: filing, monitoring supplies, mail handling, photocopying, assembling documents, and distributing routine materials.
• Invoice administration: review invoices, identify accounting strings, and submit invoices for timely payment.
• Prepare meeting materials, post follow-up items, and may take minutes and attendance.
• Coordinate data collection and preparation of operating unit and monthly reports; perform basic analyses as requested.
• Coordinate with support staff for department activities and events.
• Develop simple process improvements and potentially participate in small-scale projects.

ADMINISTRATIVE SPECIALIST II Under minimal supervision, performs more complex administrative duties for one or more managers or units. Typical duties include:

• Serve as budget coordinator for a department: monitor spend, analyze variances, and prepare monthly status reports.
• Manage invoices and assist with problem resolution using established policies and procedures.
• Coordinate meetings, agendas, and arrangements; prepare materials and presentations.
• Maintain department records with confidentiality and organize files.
• Compile and analyze data for administrative programs and reports.
• Lead or support special projects and coordinate team activities.
• Assist with scheduling and workload management to meet deadlines.
• Develop methods to handle information and improve procedures.

ADMINISTRATIVE SPECIALIST SR Works independently on complex administrative duties for one or more managers or multiple departments. Typical duties include:

• Lead budget coordination across multiple departments or programs; monitor spend and prepare monthly reports.
• Perform high-level administrative duties, including complex documentation, reports, budgets, and correspondence.
• Screen visitors and calls, manage calendars, and prioritize workload with sound judgment.
• Coordinate meetings and travel arrangements; prepare materials and presentations.
• Lead special projects and oversee core processes within the unit.
• Provide guidance to less experienced staff and ensure timely, accurate deliverables.

Qualifications

Education
Required: High School Diploma or General Education Diploma (GED)

Licenses/Certifications
Required: Valid driver's license with acceptable driving record

Experience
Level I: 1 year related experience in reception, administrative functions, or customer service.
Level II: 4 years related experience in more complex administrative roles.
Senior: 2 years in Level II or 6+ years in related administrative roles with progressively increasing responsibilities; experience in a utility environment preferred.

Knowledge/Skills/Abilities
Required: Proficiency in MS Office, data entry and reporting, ability to use spreadsheets, familiarity with budget processes, and strong written and verbal communication. Strong organizational skills and attention to detail.
Preferred: Knowledge of department operations, policies, and procedures; experience with MS Outlook calendars.

Working Conditions

Normal office environment. Some roles may require field or on-site duties as applicable.

Benefits

New Mexico Gas Company offers a competitive benefits package, including 401k with company matching, pension, paid time off, paid holidays, medical/dental/prescription coverage, tuition assistance, employee assistance, wellness programs, and more.

EEO and Employment Information

NMGC is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. Employment decisions are based on skills, knowledge, qualifications and abilities. Pay transparency and nondiscrimination statements apply. Applicants may request reasonable accommodation in the application process.

Application accommodations: Applicants may request reasonable accommodation five business days prior to the time accommodation is needed.

Employment for this position will be contingent upon successful completion of pre-employment requirements, including background check and drug test. Some roles may require pre-employment physical exams.

Nearest Major Market: Albuquerque