Administrative Specialist: Multi-Office Support

RubinBrown LLP; St. Louis (MO); On-site; USD 48,000 - 62,000; Full time

Job summary

RubinBrown LLP's St. Louis office is seeking an Administrative Specialist to support Partners and teams across multiple offices.

This role emphasizes attention to detail, proactive communication, and the ability to manage competing priorities in a fast-paced environment. Responsibilities include handling engagement letters via DocuSign, providing general admin support and billing assistance, creating documents in Word/Excel/PowerPoint, and coordinating cross-office tasks.

Qualifications

• Associate’s or Bachelor’s degree.
• 2+ years of related administrative or professional support experience required.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Manage engagement letter process, including preparing, editing, sending, tracking, and finalizing letters through DocuSign.
• Provide administrative support, including billing assistance, database updates, scanning, filing, and document processing.
• Create and edit documents in Word, Excel, and PowerPoint using established templates.
• Send/receive documents through DocuSign and SafeSend and prepare department communications and materials.
• Provide front desk, phone, and general office coverage as needed.
• Collaborate across multiple offices while managing changing priorities and business needs.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Education

Associate or Bachelor’s degree

Tools

Office Suite

Job description

RubinBrown LLP's St. Louis office is seeking an Administrative Specialist to support Partners and teams across multiple offices.

This role emphasizes attention to detail, proactive communication, and the ability to manage competing priorities in a fast-paced environment. Responsibilities include handling engagement letters via DocuSign, providing general admin support and billing assistance, creating documents in Word/Excel/PowerPoint, and coordinating cross-office tasks.