Administrative Specialist - Kiewit Power Constructors

Kiewit; Lenexa (KS); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Kiewit Power Constructors seeks an Administrative Assistant to support department managers in Lenexa, KS. The role requires independence, accuracy, and the ability to work across multiple projects and departments in a fast-paced environment.

The position is full-time and on-site at our Lenexa office, with potential travel based on business needs. Candidates should have related experience and strong MS Office skills to manage communications and scheduling effectively.

Qualifications

• Associate or Bachelor's degree preferred; equivalent experience considered.
• At least one year of experience as administrative assistant.
• At least one year of meeting and event planning experience.

Responsibilities

• Edit and format communications, presentations, proposals and reports.
• Coordinate and schedule meetings and appointments, manage calendars, and provide general office support.
• Assist with travel itineraries and arrangements.
• Process expense reports, invoices and orders.
• Serve as a back-up to other office administrative staff.
• Perform other administrative duties as required or assigned.

Skills

Administrative support

Calendar management

Travel coordination

Meeting planning

Education

Associate or Bachelor's degree preferred

Tools

MS Office

Job description

Requisition ID: 181617

Job Level: Mid Level

Home District/Group: Kiewit Power Constructors District

Department: Administration

Market: Power

Employment Type: Full Time

Position Overview

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

District Overview

Kiewit Power Constructors (KPC) provides direct-hire construction services for Power Generation utilizing a union craft force. Kiewit Power Constructors builds major EPC power plant and solar projects throughout North America. We offer integrated engineering, procurement, construction and startup service needs, specializing in gas and coal-fired power generation, coal retrofit and renewable energy.

Location

This position is based out of our Lenexa, KS office (full-time, on-site) and may require occasional travel based on business needs.

Responsibilities

• Edit and format communications, presentations, proposals and reports
• Coordinate and schedule meetings and appointments, manage calendars, and provide general office support
• Assist with travel itineraries and arrangements
• Process expense reports, invoices and orders
• Serve as a back-up to other office administrative staff
• Perform other administrative duties as required or assigned

Qualifications

• Associate or Bachelor's degree preferred; equivalent experience considered
• At least one year of experience as administrative assistant
• At least one year of meeting and event planning experience

Preferred Qualifications

• Highly flexible and able to work efficiently in a high-volume, deadline-driven environment
• Be highly organized with exceptional time management skills
• Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance
• Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars
• Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.