Administrative Specialist (Jail Records Clerk) 3rd Shift - 4.30.25

Waukesha County Human Resources; Waukesha (WI); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Specialist for its Jail Records Clerk position. This role requires a keen sense of awareness and the ability to interact positively with law enforcement and community members. The ideal candidate will excel in multitasking and effective communication while managing sensitive data and records. With a comprehensive benefits package and a commitment to employee well-being, this position offers a unique opportunity to contribute to the community in a professional environment. If you are dedicated and ready to make a difference, this role is perfect for you.

Benefits

Health/Dental/Vision Insurance

Generous Paid Time Off

Exceptional Pension Plan

On-site Health & Wellness Clinic

Employee Wellness Program

Fitness Center

Free Parking

Qualifications

• Requires high school diploma and two years of administrative support experience.
• Must communicate effectively with law enforcement and community members.

Responsibilities

• Enter, retrieve, and interpret data from various systems.
• Maintain and update physical and electronic records.

Skills

Effective Communication

Multitasking

Data Entry

Positive Attitude

Education

High School Diploma or GED

Post-high school work experience

Training in business or administrative field

Tools

Computer Systems

Job description

SALARY RANGE

$21.44 - $28.33

WORK ASSIGNMENT DETAILS

The Sheriff's Department - Jail Division is recruiting for an Administrative Specialist - Jail Records Clerk position.

Work Schedule (3rd shift): Saturday - Wednesday, 10:45 PM - 6:45 AM.

Note: Due to the sensitive nature of this role, cellular devices (phones, smart watches, Bluetooth devices) are not permitted, except during break times in designated areas.

This position requires flexibility to work varying shifts for training, as well as some holidays and overtime. Initial training will be provided on each of the three shifts before permanent assignment.

Administrative Specialist is a professional (non-sworn) position within the Waukesha County Sheriff's Department-Jail Division. High awareness and sensitivity are critical. The ability to positively interact with Law Enforcement personnel, Court Officials, staff, community members, visitors, and professionals from other agencies is essential for success.

This role involves entering, retrieving, and interpreting data from various computer systems, Law Enforcement agencies, Department of Corrections, and Circuit Courts. Building, maintaining, and updating physical and electronic records is crucial. Success factors include effective communication, multitasking in a fast-paced environment, a positive attitude, and maintaining effective working relationships.

Anticipated starting hourly rate range: $21.44 to $22.33, with full range up to $28.33. Benefits are excellent.

Criminal History and Background Check: Final candidates must pass an extensive background investigation conducted by the Waukesha County Sheriff's Department.

Classification Specification: To view the full classification specification, click here.

Minimum Training & Experience Requirements:

1. High School Diploma or GED.
2. Two years of post-high school work experience providing administrative support.
3. One year of recognized post-high school training in business, administrative professional, or a related field may substitute for one year of work experience.

Candidates must be able to perform the essential functions of the position. Click here for specifics.

Waukesha County offers a comprehensive compensation and benefits package including health/dental/vision insurance, life insurance, generous paid time off, holidays, sick leave, an exceptional pension plan with employer match, and a 457 retirement savings plan.

Employee well-being is supported through a work-life balance culture and an employee wellness program, including an on-site health & wellness clinic.

About Us: Waukesha County operates efficiently and values teamwork, ethics, diversity, communication, innovation, and staff well-being. We provide professional development and encourage continuous improvement and LEAN principles.

Location: Waukesha County is located in the City of Waukesha, offering amenities like an on-site cafe, fitness center, free parking, and easy access to highways. The area combines urban and rural living with access to beaches, parks, cultural events, and sports teams.

EEO Statement: Waukesha County is committed to equal opportunity and nondiscrimination, adhering to all relevant laws and policies. We promote equal employment opportunities for all applicants and employees.

For more information, visit: https://www.waukeshacounty.gov

The County does not sponsor work visas; applicants must be authorized to work in the U.S. full-time.