Administrative Specialist III (North Campus)

Broward College; San Diego (CA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Healthcare Insurance

FRS Pension Plan

Wellness Program

Vacation/Paid Time Off

Parental Leave

Tuition Assistance

Tuition Reimbursement

Job summary

Broward College is seeking an Administrative Specialist III at the North Campus to provide administrative and data management support, coordinate onboarding, and serve as a liaison across departments with strong public contact skills.

Required: High School Diploma (Associate’s Degree preferred) and 3–5 years of admin experience; familiarity with Workday and Microsoft 365 is a plus. This full-time, on-site role attends to a 40-hour work week with standard shifts and background checks.

Qualifications

• High School Diploma; Associate’s Degree preferred.
• 3–5 years of administrative support experience.
• Experience with Workday and Microsoft 365 preferred.

Responsibilities

• Provide staff and operational support for the unit daily.
• Process facilities requests and assist with budgets and procurement.
• Answer telephones and assist visitors; resolve inquiries.
• Prepare agendas and minutes; edit and distribute documents.

Skills

Office administration

Public contact skills

Microsoft Office 365

Communication skills

Foreign language

Education

High School Diploma

Associate degree preferred

Tools

Workday

Microsoft 365

Job description

Job Profile Summary

Under general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. Communicates with employees, departments, administrators and the public for the purpose of providing information and assistance. Excellent public contact skills and experience required.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Applicants claiming preference are responsible for providing required documentation at the time of submitting application.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

Minimum Education

• High School Diploma. Associate’s Degree preferred.
• An equivalent combination of experience and education may be considered.

Minimum Experience/Training

• Three to five years of administrative support, office, or related experience required.
• Experience using Workday and Microsoft 365 preferred.

Essential Functions

• Daily -30%: Performs and administers wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
• Daily -20%: Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories.
• Daily -5%: Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries.
• Daily -5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• AsNeeded -10%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.
• Daily -5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
• As Needed -10%: Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
• Daily -5%: Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data.
• Daily -5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.
• Other- 3%: May train and coordinate work of student employees and/or temporary staff or part-time staff.
• Other -2%: Performs other related duties as required.

Knowledge, Skills, & Abilities

• Requires full working knowledge of general office practices and procedures.
• Ability to recognize needs of unit and own responsibility
• Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet
• Strong interpersonal and communication skills in order to represent the work area
• Command of a foreign language and experiences of working in multi-cultural environment preferred

Our Culture

At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Broward College offers an exceptional benefits package, including, but not limited to:

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
• Retirement Options - Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off
• Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement are available to employees and family members

Job Title

Administrative Specialist III (North Campus)

Position Number

P0005408

Job Status

Full time Regular

Department

North Communications

Location

North Campus

Pay Grade

413

Salary

$35,880 - $41,262 (Salary commensurate with education and experience)

Work Shift

First Shift

Work Schedule

Monday-Friday/Weekends/Varies

Hours Per Week

40

Posting End Date

Open Until Filled

Designated Essential Personnel

No

FLSA Status

Non-Exempt

Position Classification

Professional Technical Staff (PTS)

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at [e-mail].

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.