ADMINISTRATIVE SPECIALIST III AND IV - OAHU

State of Hawaiʻi; Hawaii; On-site; USD 57,000 - 75,000; Full time

Job summary

The State of Hawaiʻi seeks Administrative Specialist Level III or IV to support program and organizational administration, including managing operational details and serving as liaison with other offices.

Duties cover fiscal and human resources, budgeting, procurement, program evaluation, and reports management; qualifications require a bachelor’s degree, and specialized experience as described.

Hiring is contingent on funds availability, qualifications, and other factors.

Qualifications

• Education: Graduation from an accredited four-year college or university with a bachelor's degree.
• Specialized Experience: 1-1/2 years for Level III, and 2-1/2 years for Level IV in business administration, public administration, or other professional analytic work.
• Legal Authorization To Work: The State of Hawaii requires all persons seeking government employment to be U.S. citizens, nationals, or permanent resident aliens, or eligible for unrestricted employment under federal law.
• Driver's License: Some positions require a valid driver's license at the time of appointment.
• Substitution Allowed: Relevant substitutions described in the Minimum Qualification Requirements apply.

Responsibilities

• Level III duties include assisting a higher level Specialist or Officer in overseeing administrative aspects and liaison between units and other offices.
• Level IV duties include providing independent professional administrative support, managing fiscal and human resources, and overseeing program administration.

Education

Bachelor's degree

Job description

Level III - $5,107 to $ 6,221 per month (SR-20, Step D to I)

Level IV - $5,527 to 6,728 per month (SR-22, Step D to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

NOTE: THESE VACANCIES ARE NOT SECRETARIAL, CLERICAL, OR OFFICE SUPPORT POSITIONS.

The Administrative Specialist aids in getting things done through knowledge of and skill in dealing with organizations, work flow processes, funding, resources, equipment and the other tools or resources of management. The focus of the work is in the management of financial and human resource; however, a position in this series also performs key work in several other vital functions or services, such as program evaluation and analysis, budgeting, management analysis, procurement, service contract negotiations and administration, reports management, data processing and similar or closely related activities.

Level III

position is responsible for assisting a higher level Specialist or Officer in overseeing the administrative aspects of a program and organization. Duties include managing operational details; providing guidance and advice to component organizational units; overseeing conformance to administrative plans, policies and procedures; and serving as liaison between the program and other offices and agencies; and performs other duties as assigned.

Level IV

position is responsible for assisting a program manager/administrator in developing and overseeing the administrative aspects of a program and organization. Positions in this class are responsible for providing independent professional administrative support services in managing the resources of the program and organization, primarily its fiscal and human resources; and performs other duties as assigned.

Minimum Qualification Requirements

• Legal Authorization To Work: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• Education: Graduation from an accredited four (4) year college or university with a bachelor's degree.
• Specialized Experience: One and one-half (1-1/2) years for Level III, and for Level IV, two and one-half (2-1/2) years of business administration, public administration, or other responsible professional experience which required a high degree of analytical skill (e.g., operation management, business analyst, budget/fiscal analyst, etc.) and which involved evaluating and improving elements such as managerial policies, systems, work methods and practices, personnel needs and utilization, and quality of services rendered, of an operating program.
• Driver's License: Some positions require possession of a valid driver's license at the time of appointment.
• Substitution Allowed: Relevant substitutions, as described in the Minimum Qualification Requirements, will apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.