Administrative Specialist III

Weber State University; Utah; On-site; USD 10,000 - 60,000; Full time

Job summary

A public university in Ogden, UT is looking for an Administrative Specialist III to provide comprehensive administrative support to the Assistant Vice President for Student Pathways. The successful candidate will be responsible for organizing and implementing functions for the Student Pathways Unit, utilizing excellent communication skills, discretion, and budgeting experience. This role offers a competitive starting salary of $38,500 and a generous benefits package.

Benefits

Medical and dental insurance

Retirement plan

Tuition benefits

Paid holidays and vacation

Wellness program

Qualifications

• Three years of related experience that includes administrative support.
• Baccalaureate degree or equivalent preferred.
• Experience with financial and technological processes is essential.

Responsibilities

• Provide administrative support to the Assistant Vice President.
• Organize and implement functions for the Student Pathways Unit.
• Represent the AVP in meetings and communicate with partners.

Skills

Interpersonal skills

Oral communication

Written communication

Discretion and judgement

Budget monitoring

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Excel

Adobe products

Canva

University systems (ePAR, Concur, Banner, PawPlace)

Job description

Overview

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title Administrative Specialist III

Requisition Number S02188P

Position Category Staff

Campus Location Weber State University - Ogden, UT

Hours per week 40

Months per year 12

This position is 5 days a week on the Ogden Campus.

Pay Grade N25

FLSA Non-Exempt

Job Summary / Basic Function

This position provides administrative support to the Assistant Vice President for Student Pathways in planning, organizing, and implementing functions, services, and workflow for the Student Pathways Unit. This position will also provide budgetary and higher-level administrative functions for the Director of General and Exploratory Studies and Associate Director for Student Pathways. The overall Student Pathways Unit includes: First Year and Family Programs, Starfish, Bounceback program, Career Development, Career Services, General and Exploratory Advising and a dotted line to College Advising Leads. The office oversees a Weber States student from New Student Orientation through Career Connections postgraduate. The Administrative Assistant is required to have excellent interpersonal skills, oral and written communication skills, and be able to communicate with a wide variety of individuals from the campus and community. It is essential that this position exercise discretion, good judgement and maintain confidentiality and privacy. This individual will have knowledge, skills, and experience in administrative, financial, and technological processes. This position will represent the AVP for Student Pathways in meetings and will communicate with internal and external partners on behalf of the AVP for Student Pathways.

Required Qualifications

• High school diploma or equivalent
• Three years of related experience that includes administrative support

Preferred Qualifications

• Previous budget monitoring and spreadsheet experience
• Familiarity with University systems, like ePAR, Concur, Banner, PawPlace, etc.
• Familiarity with Canva
• Familiarity with Adobe products
• High level of experience with computer applications including Excel, presentations, word processing, spreadsheets, email, video conferencing services, and cloud-based document storage
• Demonstrated organizational skills

A successful candidate will be willing to

Background Check Yes

Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date 09/30/2025

Review Date 10/10/2025

Job Close Date Open Until Filled

Notes to Applicant

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $38,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin October 10, 2025. Position will remain open until filled.

Criminal background check required as a condition of employment.

Physical Activity & Requirements

Physical Activity of this position: Expressing or exchanging ideas; communicating detailed or important instructions to others; work with the AVP office; ability to receive detailed information with or without assistance; typing and lengthy computer work.

Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently; use of arm and/or leg controls; may require occasional uphill or constant movement for sedentary tasks.

Visual Acuity Requirements including color, depth perception and field of vision; ability to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

1. Required fields are indicated with an asterisk (*)
   • How did you hear about this employment opportunity?
   • jobs.weber.edu
   • KSL
   • Chronicle of Higher Education
   • Higher Ed Jobs
   • Agency Referral
   • Personal Referral
   • Internal Job Posting
   • Advertisement/Publication
   • Other web advertisement
   • Other
2. Do you have or have you ever been issued a W# By Weber State University? Yes or No. If yes, please enter your W#(W followed by eight numbers).

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents