Administrative Specialist II - Professional Standards Unit - Sheriff

Denton County, Texas; Denton (TX); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health plans

Retirement benefits

Tuition reimbursement

Wellness program

Paid holidays

Job summary

Denton County is seeking an Administrative Specialist II to perform a variety of secretarial, clerical, and general office duties in support of the assigned department. Responsibilities include filing, answering phones, greeting the public, routing communications, and handling photocopies and mail.

The position requires a High School Diploma or GED and at least two years of related experience, or an equivalent combination.

Qualifications

• High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

Responsibilities

• Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary.
• Processes incoming and outgoing mail; routes mail to proper recipient.
• Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files.
• Maintains office supply inventories, ordering and distributing supplies as necessary.
• Regular and punctual attendance required.
• Process forms required by the Texas Commission on Law Enforcement Standards (TCOLE).
• Respond to area Law Enforcement agencies and process requests for information regarding current and former employees.
• Runs criminal history reports and Driver's Licenses for the background investigators.
• Responds to emails regarding job posting requests and assists applicants.
• Assist with scheduling drug tests and physicals and making badges for employees and vendors.
• Maintains personnel files.
• Compiles statistics and aids in the preparation of documentation for the Professional Standards budget.
• Operates and manages computer data entry equipment, software, and electronic records program. Updates computerized inventory of records.
• Ensures compliance with established policies, procedures, standards, and federal and local government laws for records in custody.

Education

High School Diploma or GED

Job description

Description

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Description

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of Duties

Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary.

Processes incoming and outgoing mail; routes mail to proper recipient.

Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files.

Maintains office supply inventories, ordering and distributing supplies as necessary.

Regular and punctual attendance required.

Process forms required by the Texas Commission on Law Enforcement Standards (TCOLE).

Respond to area Law Enforcement agencies and process requests for information regarding current and former employees.

Runs criminal history reports and Driver's Licenses for the background investigators.

Responds to emails regarding job posting requests and assists applicants.

Assist with scheduling drug tests and physicals and making badges for employees and vendors.

Maintains personnel files.

Compiles statistics and aids in the preparation of documentation for the Professional Standards budget.

Operates and manages computer data entry equipment, software, and electronic records program. Updates computerized inventory of records.

Ensures compliance with established policies, procedures, standards, and federal and local government laws for records in custody.

Minimum Qualifications

Performs other related duties as required.

High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

Supplemental Information

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Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

• Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave:

Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.

The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf