Administrative Specialist II- Aviation (Civil Service)

City of Dallas; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking government organization as an Administrative Specialist II in Aviation. This role offers a unique opportunity to provide essential administrative support, ensuring the smooth operation of various departmental functions. You'll engage in budget analysis, procurement, and contract administration while developing strong relationships within the community. With a commitment to diversity and growth, this position promises a rewarding career path in public service. If you're ready to make a difference and thrive in a collaborative environment, this is the perfect opportunity for you!

Benefits

Health Insurance

Vision Insurance

Dental Insurance

Pet Insurance

Tuition Reimbursement

Childcare Assistance

Paid Time Off

Pension Plan

Qualifications

• 4+ years of administrative support experience in various functions.
• Ability to analyze data and prepare reports for administrative staff.

Responsibilities

• Performs advanced administrative functions including accounting and procurement.
• Assists in planning and executing department programs and maintaining records.

Skills

Office Practices

Customer Service Techniques

Data Analysis

Training and Coordination

Effective Communication

Education

High School Diploma or GED

Bachelor's Degree in Business, Education, or Social Science

Associate Degree plus Two Years of Experience

Job description

Join to apply for the Administrative Specialist II- Aviation (Civil Service) role at City of Dallas

Welcome to the City of Dallas!

The City of Dallas is one of the largest employers in the DFW Metroplex.

We offer growth opportunities and a chance to make a difference in our community.

What do we offer?

A competitive salary, five-year vested pension plan, great benefits package that includes health, vision and dental insurance, pet insurance, tuition reimbursement, qualifying childcare assistance, paid time off and more.

Join our diverse workforce and help us in providing excellent service to the residents of Dallas while building a rewarding career.

Job Summary
Performs intermediate-level administrative support or technical program assistance in disseminating information, maintaining filing systems, and performing internal administrative support work in accounting, procurement, contract development, budgeting.

Overview
Job Description
The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for various functions, divisions, or departments.

Essential Functions

1. Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending.
2. Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
3. Prepares, interprets, and disseminates information concerning agency programs and procedures.
4. Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
5. Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
6. Assists in the preparation of presentations for administrative hearings.
7. Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
8. Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
9. Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensures the procurement of required essentials.
10. Performs any and all other work as needed or assigned.

Knowledge and Skills

1. Knowledge of office practices and administrative procedures.
2. Knowledge of customer service techniques to resolve problems and issues.
3. Ability to investigate, collect, and analyze information for accuracy, consistency, and conformity with established policies.
4. Ability to coordinate, lead, and train others.
5. Ability to interpret rules, regulations, policies, and procedures.
6. Effective verbal and written communication skills.
7. Establishing and maintaining strong working relationships.

Minimum Qualifications

• High school diploma or GED.

Experience

• Four (4) years of administrative support experience involving three (3) or more of the following: accounts payable/receivable, invoice reconciliation and payment, correspondence/publication preparation, procurement, budget analysis/preparation, contract administration, policy/procedure development, records management/report writing, financial management.

Equivalencies

• Bachelor's degree (or higher) in business, education, or social science field meets the requirements.
• Associate degree plus two (2) years of the specified experience also meets the requirements.

Other Requirements

• Must pass Transportation Security Administration (TSA) background check.

Salary Range
$24.39 - $27.71
The starting salary depends on qualifications.

City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Government Administration

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