ADMINISTRATIVE SPECIALIST II

Maryland; Maryland; On-site; USD 41,000 - 56,000; Full time

Job summary

The Maryland Department of Natural Resources, Maryland Park Service, is seeking an Administrative Specialist II to support Fort Frederick State Park and complex operations in financial, budgetary, personnel, and payroll tasks. You will assist 8 full-time and 15 seasonal staff, manage invoices, deposits, and vendor contracts.

The role emphasizes customer service, records maintenance, and data collection on visitation and mileage.

Qualifications

• High school diploma or GED required.
• 1 year of administrative staff/clerical work experience required.
• Substitution of 30 college credits for experience may apply; military service option also available.

Responsibilities

• Process park invoices and bank deposits; monitor expenditures and encumbrances.
• Maintain park files and inventories; prepare seasonal contracts.
• Provide customer service information on policies and service charges; respond to inquiries.

Skills

Customer service

Education

High School Diploma or GED

Tools

Word

Excel

Quicken

Access

Publisher

Internet Explorer

Gmail

Google Docs

Google Drive

Job description

Introduction

This is a position specific recruitment for the Maryland Department of Natural Resources, Maryland Park Service. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.

GRADE

STD0011

LOCATION OF POSITION

Fort Frederick State Park, 11100 Fort Frederick Road, Big Pool MD 21711 (Washington County)

Main Purpose of Job

The purpose of this position is to perform all functions of administrative operations involved in the financial, budgetary, personnel, and payroll of the Fort Frederick State Park Complex. Administrative support is provided to 8 full time staff and 15 seasonal staff.

POSITION DUTIES

The Department of Natural Resources (DNR), Maryland Park Service is currently accepting applications for an Administrative Specialist II position at Fort Frederick State Park in Big Pool, Maryland (Washington County). This position provides assistance in the formulation and monitoring of the park’s operation budgets. The incumbent prepares and processes park invoices and bank deposits, monitors expenditures, corporate card purchases and encumbrances and maintains park files. This position reconciles revenue, may operate a cash register for sales and tracks inventories. This position makes recommendations concerning operational needs and priorities and respond to inquiries from the public and park staff. In the area of customer service, this position is responsible for providing current information to customers on park policies, regulations and service charges. The candidate is also responsible for distributing mail and maintaining office files, compiling statistical data to include visitation figures and mileage forms, preparing seasonal contracts and purchasing office supplies for park staff.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work. Notes: 1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience. 2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Two� years of experience using the following office hardware/equipment: printers, scanners, personal computer, external hard drives, copier, I-Pad or similar device, Smart Phone, digital phone system, cash register Two years of experience using the following computer software: Word, Excel, Quicken, Access, Publisher, Internet Explorer, Gmail, Google Docs, Google Drive.� Two years of experience dealing with customers/public in the following manners: telephone, e-mail, written correspondence, face to face contact.� Two years of experience monitoring and reconciling fiscal/budgetary resources.

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation�as needed to access meetings, remote locations, and job destinations as assigned.

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not accept information submitted after this date. Applicants who meet the minimum qualifications will be considered for this position. Therefore, it is important that you provide complete and accurate information on your application. Report all education and experience related to the essential functions and qualifications of this position. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

EXAMINATION PROCESS

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately.

BENEFITS

STATE OF MARYLAND BENEFITS