Administrative Specialist II

St.-Louis-County,-Mn; Duluth (MN); On-site; USD 35,000 - 51,000; Full time

Job summary

St. Louis County in Minnesota seeks a proactive, detail-oriented administrative professional to support the County Administrator and the County Board.

The role involves information processing, constituent service, schedules, and preparing materials for meetings. You will handle correspondence, support continuous improvement projects, coordinate appointments, review drafts, and respond to inquiries about county services.

Qualifications

• High school diploma or equivalent.
• Four (4) years full-time paid verifiable administrative experience; OR equivalent education and/or experience as determined by HR.
• Proficiency in operating personal computer-based systems.
• Proficiency in word processing software.
• Ability to type from clear copy at 40 w.p.m./net.
• Valid driver’s license.

Responsibilities

• Perform information processing and constituent service tasks.
• Provide administrative support to the County Administrator and County Board members.
• Support continuous improvement projects and County communications.
• Process correspondence and coordinate appointments and administrative schedules.
• Gather information on issues for administrative action and prepare materials for Board meetings.
• Review and edit drafts of County Board letters and respond to requests regarding County services.

Skills

High attention to detail

Customer service

Multitasking

Time management

Communication

Education

High school diploma or equivalent

Tools

Word processing software

Job description

We are seeking a proactive and detail-oriented individual to join our team in a high-level administrative role that supports leadership in St. Louis County. In this fast-paced environment you will be asked to pivot from one task to another while providing a high level of customer service.

The typical schedule for this position is Monday - Friday from 8:00 a.m. - 4:30 p.m. with a 37.5-hour work week. The incumbent may be asked to work 8:30 a.m. - 5:00 p.m. or 9:00 a.m. - 5:30 p.m. once or twice per week.

The salary range reflected above is the normal hiring range for 2026. The full salary range, including longevity pay, is $25.43 - $37.03 per hour.

St. Louis County does not participate in E-Verify. All employees must be continuously authorized to work in the United States for St. Louis County, on a full-time basis. St. Louis County does not provide sponsorship for employment visas.

An employee in this class performs information processing and constituent service tasks, assists with special projects, and provides administrative support to functions of the County Administrator and County Board members. Duties include supporting continuous improvement projects and County communications; processing correspondence; coordinating appointments and administrative schedules; gathering information on issues and concerns for administrative action; preparing materials for County Board meetings; reviewing and editing drafts of County Board letters; and responding to requests regarding County services. The work is performed under the direction of the County Administrator and assigned supervisory staff.

These work environment factors are general in nature and may vary depending on the specific position being filled. CONSTANT: Near and midrange vision; Hearing close proximity (0-5 feet); and Sit. FREQUENT: Move about; Talk/Speak; Works with others; Works around others; and Customer/Public contact. OCCASIONAL: Lift-Push/pull while stationary up to 10 pounds; Carry-Push/pull while moving about up to 10 pounds; Hearing distance (up to 20 feet); Climb Stairs; Crouch; Kneel; Stand; Twist (waist); Walk; and Works alone. RARE: Lift-Push/pull while stationary up to 20 pounds; and Carry-push/pull while moving about up to 20 pounds.

MINIMUM QUALIFICATIONS (Pass/Fail):

• High school diploma or its equivalent.
• Four (4) years full-time paid verifiable administrative experience; OR equivalent education and/or experience as determined by the Director of Human Resources and Administration.
• Demonstrated ability to operate personal computer-based systems.
• Proficiency in operating word processing software.
• Ability to type from clear copy at a rate of 40 w.p.m./net.
• Possession of a valid driver’s license.

Please note: All candidates meeting the minimum requirements will have their application forwarded to the hiring department for review. The hiring department will contact candidates directly regarding interviews.

TENTATIVE RECRUITMENT & SCREENING PROCESS SCHEDULE:

September 2, 2026 - Applicant screening will begin

September 15, 2026 - Application Deadline

Weeks of September 28, 2026, and October 5, 2026 - Interviews to be conducted

ESSENTIAL FUNCTIONS:

The essential functions for this position are listed under the "ILLUSTRATIVE EXAMPLES OF WORK" on the specification, available in the Human Resources Department or online at www.stlouiscountymn.gov/jobdescriptions.

VETERAN PREFERENCE:

If you are eligible to apply for Veterans Preference, please attach to your application a copy of document(s) listed for the option that applies to you:

• Veteran: DD214 noting character of service
• Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months.
• Spouse of Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months & marriage certificate. (Eligible only if Veteran is unable to qualify because of the disability).
• Spouse of Deceased Veteran: DD214, Marriage Certificate and Death Certificate.

Please refer to Minnesota Statute 197.455 for additional requirements. Click Here.

PHYSICAL-MEDICAL STANDARDS:

Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position.

DRUG TESTING:

Applicants selected for appointment must take and pass a drug test.

BACKGROUND CHECK:

Applicants selected for appointment to a position with St. Louis County are subject to a background investigation.

EMPLOYMENT ELIGIBILITY VERIFICATION:

All new employees must submit documentation verifying identity and employment eligibility within three days of their first day of employment.

PROBATIONARY PERIOD:

Appointees to the position must successfully complete a twelve-month probationary period prior to being certified for permanent employment.

NON-DISCRIMINATION:

St. Louis County is an equal opportunity and veteran-friendly employer.