Administrative Specialist II

St. Louis County, MN; Duluth (MN); On-site; USD 53,000 - 77,000; Full time

Benefits offered by this job

Vacation, Sick and Personal Leave

Paid Holidays

Medical Plan

Dental Plan

Vision Plan

Disability Insurance

Life Insurance

Flexible Spending Accounts

Retirement Benefits

Deferred Compensation

Training and Advancement Opportunities

Employee Assistance Program

Employee Resource Groups

Employee Wellness Program

Pet Insurance

Job summary

St. Louis County, MN is seeking a proactive administrative professional to support county leadership. You will manage tasks across the Day-to-day operations, coordinate schedules, respond to inquiries, and assist with special projects as needed.

The role is full-time with a 37.5-hour week, typically 8:00 a.m. to 4:30 p.m., with occasional shifted hours. A valid driver’s license and strong typing/word processing skills are required.

Qualifications

• High school diploma or equivalent.
• Four (4) years of full-time paid administrative experience or equivalent as determined by HR.
• Ability to operate personal computer-based systems.
• Proficiency in word processing software.
• Ability to type from clear copy at 40 wpm.
• Possession of a valid driver’s license.

Responsibilities

• Provide information processing and constituent services support to the County Administrator and County Board.
• Assist with special projects and administrative communications; prepare materials for Board meetings.
• Coordinate appointments and administrative schedules; gather information for actions.

Skills

Typing 40 wpm

PC proficiency

Word processing

Driver's license

Education

High school diploma

Job description

Kind of Work

We are seeking a proactive and detail-oriented individual to join our team in a high-level administrative role that supports leadership in St. Louis County. In this fast-paced environment you will be asked to pivot from one task to another while providing a high level of customer service.

The typical schedule for this position is Monday - Friday from 8:00 a.m. - 4:30 p.m. with a 37.5-hour work week. The incumbent may be asked to work 8:30 a.m. - 5:00 p.m. or 9:00 a.m. - 5:30 p.m. once or twice per week.

The salary range reflected above is the normal hiring range for 2026. The full salary range, including longevity pay, is $25.43 - $37.03 per hour.

St. Louis County does not participate in E-Verify. All employees must be continuously authorized to work in the United States, for St. Louis County, on a full-time basis. St. Louis County does not provide sponsorship for employment visas.

Distinguishing Features of Work

An employee in this class performs information processing and constituent service tasks, assists with special projects, and provides administrative support to functions of the County Administrator and County Board members. Duties include supporting continuous improvement projects and County communications; processing correspondence; coordinating appointments and administrative schedules; gathering information on issues and concerns for administrative action; preparing materials for County Board meetings; reviewing and editing drafts of County Board letters; and responding to requests regarding County services. The work is performed under the direction of the County Administrator and assigned supervisory staff.

Work Environment

These work environment factors are general in nature and may vary depending on the specific position being filled. CONSTANT: Near and midrange vision; Hearing close proximity (0-5 feet); and Sit. FREQUENT: Move about; Talk/Speak; Works with others; Works around others; and Customer/Public contact. OCCASIONAL: Lift-Push/pull while stationary up to 10 pounds; Carry-Push/pull while moving about up to 10 pounds; Hearing distance (up to 20 feet); Climb Stairs; Crouch; Kneel; Stand; Twist (waist); Walk; and Works alone. RARE: Lift-Push/pull while stationary up to 20 pounds; and Carry-push/pull while moving about up to 20 pounds.

Selection Process

MINIMUM QUALIFICATIONS (Pass/Fail)

• High school diploma or its equivalent.
• Four (4) years full-time paid verifiable administrative experience; OR equivalent education and/or experience as determined by the Director of Human Resources and Administration.
• Demonstrated ability to operate personal computer-based systems.
• Proficiency in operating word processing software.
• Ability to type from clear copy at a rate of 40 w.p.m./net.
• Possession of a valid driver’s license.

Tentative Recruitment & Screening Process Schedule

• September 2, 2026 - Applicant screening will begin
• September 15, 2026 - Application Deadline
• Weeks of September 28, 2026, and October 5, 2026 - Interviews to be conducted

Essential Functions

The essential functions for this position are listed under the "ILLUSTRATIVE EXAMPLES OF WORK" on the specification, available in the Human Resources Department or online at www.stlouiscountymn.gov/jobdescriptions.

Veteran Preference

• Veteran: DD214 noting character of service
• Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months.
• Spouse of Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months & marriage certificate. (Eligible only if Veteran is unable to qualify because of the disability).
• Spouse of Deceased Veteran: DD214, Marriage Certificate and Death Certificate.

Please refer to Minnesota Statute 197.455 for additional requirements.

Physical-medical Standards

Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position.

Drug Testing

Applicants selected for appointment must take and pass a drug test.

Background Check

Applicants selected for appointment to a position with St. Louis County are subject to a background investigation.

Employment Eligibility Verification

All new employees must submit documentation verifying identity and employment eligibility within three days of their first day of employment.

Probationary Period

Appointees to the position must successfully complete a twelve-month probationary period prior to being certified for permanent employment.

Non-discrimination

St. Louis County is an equal opportunity and veteran-friendly employer.

Benefits

Eligible St. Louis County employees earn a competitive salary and benefits package, including:

• Vacation, Sick and Personal Leave
• Paid Holidays
• Medical Plan
• Dental Plan
• Vision Plan
• Disability Insurance
• Life Insurance
• Flexible Spending Accounts
• Retirement Benefits
• Deferred Compensation
• Training and Advancement Opportunities
• Employee Assistance Program
• Employee Resource Groups
• Employee Wellness Program
• Pet Insurance

Benefits are prorated for part-time employees and administered in accordance with the applicable collective bargaining agreement or management compensation plan.