Administrative Specialist I Virginia

Stlouiscountymn; Virginia, Northern (MN, KY); Hybrid; USD 34,000 - 48,000; Full time

Job summary

St. Louis County in Minnesota is seeking an administrative support specialist to assist the commissioner with office tasks, routing correspondence, answering calls, and processing travel reimbursements. The role supports constituent services and coordinates schedules.

The position works Monday through Friday, 37.5 hours per week, with a focus on accuracy, discretion, and timely responses. Candidates should be proficient with word processing and PC-based systems, and must meet the minimum

Qualifications

• Three (3) years full-time paid verifiable administrative experience; OR equivalent education and/or experience as determined by HR.
• High school diploma or equivalent is required.
• Demonstrated ability to operate personal computer-based systems.
• Proficiency in word processing software.
• Ability to type at 40 wpm or faster.
• Possession of a valid driver’s license.

Responsibilities

• Route correspondence and answer phone calls for the office.
• Respond to constituent concerns and assist with travel reimbursements.
• Assist with routine office tasks and scheduling for the commissioner’s office.
• Coordinate appointments and administrative calendars for the department.

Skills

Word processing proficiency

Typing 40 wpm

PC-based systems

Valid driver's license

Education

High school diploma or equivalent

Job description

Serve as primary administrative support for commissioner of the district. Assist with fundamental office tasks, such as routing correspondence, answering phone calls, responding to constituent concerns, and processing travel reimbursements.

The typical schedule for this position is Monday - Friday with a 37.5-hour work week.

The salary range reflected above is the normal hiring range for 2026. The full salary range, including longevity pay, is $24.68 - $34.91 per hour.

St. Louis County does not participate in E-Verify. All employees must be continuously authorized to work in the United States, for St. Louis County, on a full-time basis. St. Louis County does not provide sponsorship for employment visas.

An employee in this class performs information processing and constituent service functions tasks in the offices of County Board members or the County Administrator. Duties include processing correspondence; coordinating appointments and administrative schedules; gathering information on issues and concerns for administrative action; responding to requests regarding County services; assisting with marketing, communications, and special projects. The work is performed under the direction of a County Board member and assigned supervisory staff.

These work environment factors are general in nature and may vary depending on the specific position being filled. CONSTANT: Near and midrange vision; Hearing close proximity (0-5 feet); and Sit. FREQUENT: Move about; Talk/Speak; Works with others; Works around others; and Customer/Public contact. OCCASIONAL: Lift-Push/pull while stationary up to 10 pounds; Carry-Push/pull while moving about up to 10 pounds; Hearing distance (up to 20 feet); Climb Stairs; Crouch; Kneel; Stand; Twist (waist); Walk; and Works alone. RARE: Lift-Push/pull while stationary up to 20 pounds; and Carry-push/pull while moving about up to 20 pounds.

MINIMUM QUALIFICATIONS (Pass/Fail):

• High school diploma or its equivalent.
• Three (3) years full-time paid verifiable administrative experience; OR equivalent education and/or experience as determined by the Director of Human Resources and Administration.
• Demonstrated ability to operate personal computer-based systems.
• Proficiency in operating word processing software.
• Ability to type from clear copy at a rate of 40 w.p.m./net.
• Possession of a valid driver’s license.

Please note: All candidates meeting the minimum requirements will have their application forwarded to the hiring department for review. The hiring department will contact candidates directly regarding interviews.

TENTATIVE RECRUITMENT & SCREENING PROCESS SCHEDULE:

• September 30, 2026 - Applicant screening will begin
• October 13, 2026 - Application Deadline
• Week of October 26, 2026 - Interviews to be conducted

ESSENTIAL FUNCTIONS:

The essential functions for this position are listed under the "ILLUSTRATIVE EXAMPLES OF WORK" on the specification, available in the Human Resources Department or online at www.stlouiscountymn.gov/jobdescriptions.

VETERAN PREFERENCE:

If you are eligible to apply for Veterans Preference, please attach to your application a copy of document(s) listed for the option that applies to you:

• Veteran: DD214 noting character of service
• Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months.
• Spouse of Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months & marriage certificate. (Eligible only if Veteran is unable to qualify because of the disability).
• Spouse of Deceased Veteran: DD214, Marriage Certificate and Death Certificate.

Please refer to Minnesota Statute 197.455 for additional requirements. Here.

PHYSICAL-MEDICAL STANDARDS:

Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position.

DRUG TESTING:

Applicants selected for appointment must take and pass a drug test.

BACKGROUND CHECK:

Applicants selected for appointment to a position with St. Louis County are subject to a background investigation.

EMPLOYMENT ELIGIBILITY VERIFICATION:

All new employees must submit documentation verifying identity and employment eligibility within three days of their first day of employment.

NON-DISCRIMINATION:

St. Louis County is an equal opportunity and veteran-friendly employer.