Administrative Specialist I - LNMTC

nc; North Carolina; On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

NCFlex benefits

Paid vacation, sick, and community‑s e

Parental leave

Job summary

The North Carolina Department of Health and Human Services (DHHS) seeks an Administrative Specialist I (S) within the Standards Management Department in Wilson, NC. The role provides administrative support, data entry, and CMS reporting to ensure accurate Payroll Based Journal submissions.

Responsibilities include hourly data entry, census data reporting, and coordination of audit submissions. Competitive benefits and salary range are provided.

Qualifications

• Strong auditing ability and attention to detail.
• Highly organized with the ability to manage multiple projects.
• Effective time management and communication skills.

Responsibilities

• Data entry of daily work hours and monthly census data.
• Track audit submissions and schedule coordination.
• Document meeting minutes and survey preparation activities.
• Ensure CMS reporting for Payroll Based Journal materials.

Skills

Attention to detail

Auditing ability

Time management

Effective communication

Organizational skills

Job description

Agency: Dept of Health and Human Services; Division: Longleaf Neuro-Medical Treatment Center; Job Classification Title: Administrative Specialist I (S); Position Number: 60049499; Grade: NC08.

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

This position works as a member of the Standards Management Department to provide administrative support in the areas of data entry, tracking of audit submissions, schedule coordination, documentation of meeting minutes and survey preparation activities. One of the main duties of this position is to ensure that direct care staff hours and resident census data are accurately reported to CMS in accordance with the Payroll Based Journal Policy Manual. Tasks include data entry of daily work hours, data entry of monthly census data and submission of data files to CMS.

Knowledge Skills and Abilities/Management Preferences

• Attention to detail/ Detail-oriented with strong auditing ability
• Highly organized and able to manage multiple projects
• Time Management
• Effective communication

Longleaf Neuro-Medical Treatment Center (LNMTC), located in Wilson, NC, is a state-operated certified Skilled Nursing Facility (SNF). With a staff of about 520, LNMTC provides support to approximately 200 residents with complex medical needs and/or co-existing neuro-cognitive disorders.

Recruitment Range: $39,244 to $68,679

Compensation and Benefits

• Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis).
• Employees also receive paid vacation, sick, and community service leave.
• In addition, paid parental leave is available to eligible employees.
• Visit website for State Benefits.

Supplemental Contact Information

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor's Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.