Administrative Specialist I

Secretary of State; North Carolina; On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Twelve paid holidays

Vacation and sick leave

Job summary

North Carolina Department of the Secretary of State (NC SOS) seeks an Administrative Specialist I to handle cash intake for front counter and mail payments, ensuring accurate posting to the accounts receivable system. The role helps support the department's revenue processes at the Downtown Raleigh location.

Requires a high school diploma or GED plus two years of related administrative experience; salary range $39,244–$44,805 with generous state benefits and a full-time, on-site schedule.

Qualifications

• Strong knowledge of modern office procedures, equipment, and software (e.g., Microsoft Office).
• Specialized knowledge in cash handling, accounts receivable, bookkeeping and basic accounting principles.

Responsibilities

• Perform cash intake for front counter and mail payments.
• Accurately apply payments to the accounts receivable in the internal system.

Skills

Administrative proficiency

Financial & accounting

Analytical thinking

Communication

Teamwork & self-management

Education

High school diploma or GED

Tools

Microsoft Office

10-key machines

Job description

Position Number: 60008733

Grade: NC08

Agency Dept of the Secretary of State Division Registration Services Job Classification Title Administrative Specialist I (S) Position Number 60008733 Grade NC08

About Us

The North Carolina Department of the Secretary of State (NC SOS) is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business, banking and legal communities to strengthen our state's economy with a state-of-the-art system of reliable business and governmental records. Plus, we stand as a vigilant guardian against fraud for individuals and businesses alike. Join us in building a secure and prosperous future!

Description of Work

POSITION NUMBER: 60008733

SALARY GRADE: NC08

RECRUITMENT RANGE: $39,244-$44,805

WORK LOCATION: SECRETARY OF STATE/DOWNTOWN RALEIGH LOCATION

THe POSTING WILL CLOSE AT 11:59 P.M. THE NIGHT BEFORE THE END DATE

The Department of the Secretary of State (SOSNC) is looking for an Administrative Specialist I to perform work in cash intake part of the accounts receivable processes of the Department. This position is responsible for performing the cash intake function of the Department for both the front counter walk in clients and for mail in clients. This position is responsible for accurately and timely applying mail and front counter payments to the accounts receivable portion of the Department’s internal system.

Knowledge, Skills, and Abilities

• Administrative & Technical Proficiency: Strong knowledge of modern office procedures, equipment, and software (e.g., Microsoft Office, cash/count machines, scanners); skilled in organising documentation and using tools like 10-key machines.
• Financial & Accounting Expertise: Specialized knowledge in cash handling, accounts receivable, bookkeeping and basic accounting principles.
• Analytical & Judgement Skills: Capable of exercising discretion, interpreting policies/regulations and applying sound business judgement in deadline‑driven environments.
• Communication & Interpersonal Abilities: Strong verbal and written communication skills; able to interact effectively with colleagues, management and the public; solid customer service orientation.
• Teamwork & Self‑Management: Proven ability to work both independently and collaboratively, plan and review own work for accuracy and support a cohesive team environment across various organizational levels.

Preferences

• Experience with managing cash and documentation within the government or higher education arena.
• Experience with functioning in a complex and fast paced customer service–based function with a significant number of compliance type requirements.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Benefits

• The State of North Carolina offers health insurance, twelve paid holidays, one personal observance leave day, generous vacation and sick leave accrual, dental and vision coverage, and additional insurance options, along with retirement benefits.

For further information, please contact: Tameka M. Gentry, ASSISTANT HR DIRECTOR North Carolina Secretary of State Human Resources | Old Revenue Building 2 S. Salisbury Street | Raleigh, NC 27601 Phone: [phone] | Fax: [phone] Email: [e-mail]