Administrative Specialist/Billing Specialist

Alabama-A; Normal (AL); On-site; USD 40,000 - 56,000; Full time

Job summary

Alabama-A is seeking a reliable Billing/Coder professional to support fiscal and administrative operations within the Health and Counseling Services unit. The role includes reviewing ledgers, processing payroll time sheets, and handling medical billing and insurance documentation.

The position requires a high school diploma or GED, five years of clerical and billing/coding experience, and an AAPC certification. Strong PC skills and knowledge of accounting procedures are expected.

Qualifications

• High school diploma or GED.
• Five (5) years of equivalent-level clerical experience.
• Five (5) years of experience as a biller/coder.
• AAPC Certified Biller/Coder required.

Responsibilities

• Assist with fiscal planning by reviewing, reconciling, and evaluating monthly ledgers, budgets, and financial reporting system reports for unit accounts.
• Coordinate payroll time sheets, sick and annual leave documents, travel reimbursements, purchasing documents, and employment documents for faculty, staff, and students.
• Assist with project planning and management, fiscal management, day-to-day office coordination, and secretarial services.
• Assist with the development and implementation of reporting procedures; oversee maintenance of department records and inventories.
• Oversee and provide personal computer functions such as scheduled and special reports, correspondence, and database management.
• Process medical bills/claims by sending them to insurance providers as necessary.

Skills

Billing & Coding

Data analysis

Communication

Problem solving

Education

High school diploma or GED

AAPC Certified Biller/Coder

Job description

Summary

Assist with all fiscal/administrative support, and office services. Duties include administrative support, scheduling, mail, bookkeeping, equipment maintenance, facilities, and/or other related functions.

Essential Duties and Responsibilities

• Assist with fiscal planning by reviewing, reconciling, and evaluating monthly ledgers, budgets, and financial reporting system reports for unit accounts.
• Assist with planning, developing, and coordinating policy, procedures, and operations; assist with compliance with university policies, procedures, regulations, and appropriate laws.
• Coordinate, maintain, and/or process payroll time sheets, sick and annual leave documents, travel reimbursements, purchasing documents, and/or employment documents for faculty, staff, and students.
• Assist with project planning and management, fiscal management, day-to-day office coordination, and secretarial services.
• Assist with the development and implementation of reporting procedures; oversees maintenance of department records and/or inventories.
• Oversee and provide personal computer functions such as scheduled and special reports, correspondence, and database management.
• Coordinate department programs, seminars, workshops, travel arrangements, special projects, and/or events; may coordinate program/project development and planning.
• May provide information and direction to prospective students.
• May participate and/or serve on unit's committees and task forces.
• Answers phones, responding to insurance requests documentation.
• Process medical bills/claims by sending them to insurance providers as necessary.
• Accurate logging of payments received from providers and maintain current records and balances.
• Maintain current records including billing addresses, contacting patients as needed.
• Collect payments or other fees upon admittance.
• Files monthly claims for reimbursement
• Follow up on delinquent payments/claims and resubmit billing as needed.
• Submit monthly reports on billing to the Director of Health and Counseling Services monthly.
• Performs miscellaneous job-related duties as assigned.

Minimum Position Requirements (including certifications, licenses, etc.)

• High school diploma or GED.
• Five (5) years of equivalent-level clerical experience.
• Minimum of five (5) years of experience as a biller/coder
• Must be an AAPC Certified Biller/Coder

Knowledge, Skills, and Abilities

• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Knowledge of regulations, methods, and techniques in area of specialty.
• Knowledge of university accounting procedures involving procurement, travel, and/or employment.
• Knowledge of management principles and practices.
• Knowledge of finance, accounting, budgeting, and cost control procedures.
• Skill in the use of personal computers and related software applications.
• Ability to gather data, compiles information, and prepares reports.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze and solve problems.
• Ability to prepare routine administrative paperwork.
• Ability to organize develop, establish, and maintain efficient office work flow and administrative processes.
• Ability to foster a cooperative work environment.
• Ability to complete all aspects of bill/coder requirements