Administrative Specialist

Abacus Technology; Town of Texas, San Antonio (WI, TX); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Specialist to provide essential management support within a critical division at a military base. This full-time role involves a variety of administrative tasks, from document preparation to meeting coordination, ensuring smooth operations within the Command, Control, Communication, Intelligence and Networks Directorate. The ideal candidate will have a strong background in administrative functions, particularly within a Department of Defense environment, and possess excellent communication skills. Join a dedicated team where your expertise will contribute to the success of vital initiatives.

Qualifications

• Minimum of 2 years of administrative support experience in a DoD environment.
• Effective oral and written communication skills for management documentation.

Responsibilities

• Provide administrative support and process improvement strategies.
• Support senior managers by preparing clear and concise written communications.
• Coordinate and support meetings and conferences, including scheduling.

Skills

Administrative Support

Communication Skills

Problem-Solving

Attention to Detail

Analytical Skills

Education

High School Diploma or GED

Job description

Administrative Specialist

Job Locations
US-TX-San Antonio

Job ID

2025-8177

Overview

Abacus Technology is seeking an Administrative Specialist to provide management support for the Command, Control, Communication, Intelligence and Networks (C3I&N) Directorate at Lackland AFB. This is a full-time position.

Responsibilities

• Provide administrative support, including analysis, procedural competency, and process improvement strategies with increasing levels of responsibility.
• Support senior managers and organizational staff by researching, compiling information, and preparing clear, concise, and coordinated written communications.
• Keep leadership informed of issues related to the Directorate's mission.
• Monitor progress on tasks and initiatives.
• Support program events by providing relevant information and background.
• Draft documents for leadership approval and signature.
• Disseminate program policies and guidance on initiatives.
• Coordinate and support meetings and conferences, including scheduling and setup for physical and virtual meetings.
• Prepare background information and invite participants for meetings.
• Maintain scheduling documents and requirements for video and online conferencing.
• Assist with travel planning and execution.

Qualifications

Minimum of 2 years of administrative support experience, including at least 2 years in a DoD environment. HS diploma or GED required. Knowledge of AF procedures and guidelines. Effective oral and written communication skills for management documentation. Attention to detail, problem-solving, and analytical skills. Ability to work professionally across all organizational levels. Must be a US citizen with a current Top Secret clearance with SCI access (TS/SCI).

Applicants will be subject to a U.S. government security investigation and must meet eligibility requirements for access to classified information.

EOE/M/F/Vet/Disabled