Administrative Specialist- Public Works (20769314)

City of San Rafael; San Rafael (CA); On-site; USD 40,000 - 46,000; Part time

Benefits offered by this job

Retirement plan

Paid sick leave

Job summary

The City of San Rafael is seeking a part-time Administrative Specialist to support the Public Works Department (20-30 hours per week). The position is temporary and at-will, with a maximum of 1,000 hours per fiscal year and hourly pay between $29.04 and $33.62 depending on experience.

Responsibilities include handling accounts payable, data entry, answering public inquiries, updating the website, and assisting with outreach graphics and social media.

Qualifications

• Bachelor's degree preferred.
• Some related professional work experience preferred.
• Position is 100% in person at the Public Works Department (111 Morphew Street, San Rafael).
• Bi-lingual with Spanish speaking capability preferred.

Responsibilities

• Coordinate the City’s Sidewalk Repair Program.
• Assist with accounts payable, including invoice processing and sorting.
• Answer calls and online messages from the public.
• Update website and assist with department outreach efforts.

Skills

Bilingual Spanish

Accounts payable

Data entry

Customer service

Education

Bachelor's degree

Tools

Microsoft Office

Job description

• Administrative Specialist - Public Works

Administrative Specialist - Public Works (20769314)

The City of San Rafael is a charter city founded in 1913. The mission of the City is to enhance the quality of life and to provide for a safe, healthy, prosperous and livable environment in partnership with the community. The City has a staff of 441 regular FTEemployees and an annual budget of $172million. City departments include the City Manager’s Office, Management Services, Finance, Community Development, Community Services, Fire, Library, Police, and Public Works. Click here to watch a short video and learn more about the City of San Rafael.

The City of San Rafaelwas voted one of the2022 Best Places to Work in local government by ELGL, a nationally recognized organization.The City was recognizedfor our cross-departmental work that is key to advancing community programs and projects. Employees from all departments worked together, allowing us to break down silos, and model our culture initiative, Together San Rafael .

A strong emphasis on innovation, equity, and a commitment to our employees are a vital part of creating a wonderful community and for the trust we instill and have for providing ongoing learning opportunities to all staff are just some of the perks that make San Rafael the Best Place to Work.

Non-Discrimination Policy

The City of San Rafael values a diverse, inclusive workforce and provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof and/or be verified of U.S. Citizenship or authorization to work in the United States.

Disaster Service Workers

California Government Code Title I, Sections 3100 - 3109, declare all public employees to be Disaster Service Workers, subject to such disaster service activities as may be assigned to them by their superiors or by law. More information can be found here .

Reasonable Accommodation

The City of San Rafael will make reasonable accommodations at any phase of the application and interview process, to accommodate persons with disabilities. If you have a disability for which you require an accommodation, please advise Human Resources upon submittal of your application. For examination accommodations, please contact Human Resources at least seven (7) calendar days before the test date, at [phone].

$29.04 - $33.62 per hour – depending upon experience

(May not exceed 1,000 hours worked in a fiscal year July 1 – June 30)

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 60,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget in fiscal year 2026-2027 of $208 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience.

The City of San Rafael is looking for a part-time Administrative Specialist to join our team in the Public Works Department (20-30 hours per week), Continued appointment in these positions is contingent upon funding and job performance. This is a temporary “at will” position. The individual in this position may not work more than 1,000 hours in a fiscal year (July 1 thru June 30).

The Public Works Department

The Public Works Department maintains the City’s public infrastructure, streets, roads, parks, facilities as well as traffic programs and land development throughout the City. The Administration Division supports all aspects of the department in directly responding to the public, accounts payable, and managing public communications and outreach.

This position performs the following essential job duties

• Coordinate the City’s Sidewalk Repair Program
• Assisting with the City’s asset management data collection and entry
• Answering calls, online messages from the public
• Accounts payable, including invoice processing and sorting
• File management relating to claims, safety reports, public records requests
• Assisting with the department's social media and other outreach efforts
• Creating promotional graphics and flyers
• Data entry as needed
• Updating website
• Other duties as assigned

Education and/or Experience/Other

• Graduation from a Bachelor-degree program preferred
• Some related professional work experience preferred
• Position is 100% in person at the Public Works Department (111 Morphew Street, San Rafael)
• Bi-lingual with Spanish speaking capability preferred
• Must possess a valid California Driver’s License

The City of San Rafael offers the following benefits for this position. The salary range for this position is $29.04 $33.62 per hour depending upon experience/qualifications and receives no benefits with the exception of a retirement plan and paid sick leave.

• As a temporary employee, you may not work more than 1,000 hours in a fiscal year (July 1 - June 30).
• You are entitled to receive sick leave in accordance with California's Paid Sick Leave Law (AB 1522).
• Participation in a retirement plan is mandated by Federal Law and you will be enrolled in the Public Agency Retirement System (PARS):
  • Employee contributes 3.75% of salary
  • City of San Rafael contributes 3.75% of salary