Administrative Specialist

Novo Nordisk A/S; Plainsboro Township (NJ); On-site; USD 50,000 - 90,000; Full time

Job summary

Join a forward-thinking company where you can make a real difference in patients' lives. This role involves a variety of complex administrative tasks that require strong organizational and communication skills. You will coordinate multiple processes, manage calendars, and support project teams, all while interacting with upper management and global employees. If you are ready to take on challenges in a diverse and collaborative environment, this opportunity is perfect for you. Help shape the future of healthcare by ensuring smooth operations within a department focused on patient-centered solutions.

Qualifications

• 6+ years of administrative experience required with strong organizational and communication skills.
• Ability to handle sensitive information and manage multiple priorities effectively.

Responsibilities

• Coordinate administrative activities, manage calendars, and develop reports and presentations.
• Support project teams with administrative tasks and handle correspondence and documentation.

Skills

Organizational Skills

Communication Skills

Judgment

Adaptability

Leadership Abilities

Education

High School Diploma or GED

Administrative Certification

Tools

Microsoft Office

Job description

Facility: Business Support & Administration

Location: Plainsboro, NJ, US

About the Department

The Clinical, Medical and Regulatory (CMR) department at Novo Nordisk is one of the most diverse and collaborative groups within the organization. From health-care-provider interactions and developing and implementing regulatory strategies with the FDA to providing medical education and collecting data to support efficacy and new product development, CMR is involved. The one thing that keeps us all marching to the same beat is our patient-centered focus. At Novo Nordisk, you will help patients around the world. As their needs evolve, so does our challenge to find better and more innovative ways to improve their quality of life. We’re changing lives for a living. Are you ready to make a difference?

The Position

Performs a variety of highly diverse and complex administrative tasks and activities of a responsible nature for a department, function or management requiring sound planning, organization, judgment, adaptability, and accountability.

Relationships

Directly supports one or more individuals. Interacts with internal and external sources at the upper management level on matters of importance to the function, the department, and/or of a sensitive nature. Provides guidance and assistance to lower-level clerical/administrative positions. May interact with global employees.

Essential Functions

1. Coordinates multiple processes, procedures, or programs
2. Develops reports and presentations
3. Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
4. Handles calendar management on behalf of the individuals supported
5. Independently researches a wide variety of information requests and gathers and compiles reports and data
6. Participates on, and provides administrative support to, project teams
7. Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, budget processing, and vendor management
8. Performs other clerical/administrative and support duties as needed
9. Provides support for budgets and may support a team with tracking budget spend
10. Reviews and responds to correspondence and prepares documents and forms
11. Works with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations

Qualifications

1. A high school diploma or GED required
2. A minimum of 6 years of administrative or related experience required. Advanced training or administrative certification a plus
3. Ability to exercise independent discretion and/or judgment
4. Ability to handle sensitive and confidential information
5. Ability to interact with all levels inside and outside of the organization along with HQ and Global Affiliates
6. Ability to manage multiple priorities
7. Ability to understand implications of work and make recommendations for solutions
8. Ability to work independently
9. Demonstrates strong leadership abilities
10. Requires demonstrated computer skills and use of Microsoft Office
11. Requires extensive knowledge of the job and department served and complete knowledge of operations within a company

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.