Administrative Specialist

740 STATE TREASURER; Oklahoma City (OK); On-site; USD 28,000 - 46,000; Full time

Job summary

740 STATE TREASURER seeks an Administrative Specialist to provide comprehensive support for the Unclaimed Property Office in OKC. The role involves handling clerical tasks, filing, correspondence, and basic accounting duties in a busy government office environment.

Responsibilities include greeting callers, processing mail, maintaining files, and supporting colleagues with routine office functions. A bachelor’s degree or equivalent experience is required.

Qualifications

• Bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.
• Experience in administrative support and office operations is preferred.
• Ability to handle routine fiscal duties and maintain confidential information.

Responsibilities

• Answering telephone calls on a multi-line system and directing guests.
• Processing incoming mail and filing documents.
• Backing up file clerks and maintaining onsite file rooms and equipment.
• Making copies, scanning, and handling check deposits.

Skills

Computers

Typing

Clerical

Data Entry

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Word

Excel

Outlook

Accounting Software

Job description

Job Posting Title Administrative Specialist Agency 740 STATE TREASURER

Supervisory Organization Office of the State Treasurer

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation

Job Description Location: Unclaimed Property Office 4841 N Sewell Ave; OKC, OK Salary: up to $46,000.00, based on education and experience Full Time /Part Time: Full Time Work Schedule: Monday to Friday Primary Hours: 8:00 AM TO 5:00 PM

Position Description

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks. At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers.

Position Responsibilities / Essential Functions

Answering telephone calls on a multi-line Call Center Greeting and directing guests Processing incoming mail and filing documents Backing up File Clerks as needed with sorting and delivering mail Maintaining onsite file rooms, moving computer equipment Making copies and scanning Handling check deposit processing. Being present in the office is an essential function of this job Other duties as assigned Skills Required Computers Typing Clerical Ten Key Data Entry Microsoft Suite (including Word, Excel, Outlook) Accounting Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in team environment, participating and assisting their peers.

Minimum Qualifications

Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Application Requirements

If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

Valued Knowledge, Skills and Abilities

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Physical Demands and Work Environment

Work is typically performed in an office setting with exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms; carry light items; drive an automobile. This position requires long periods of sitting and daily use of computers and phones. Applicants must be willing to perform all job-related travel associated with this position. Occasionally, in state overnight and weekend travel may be required. Being present at the office is an essential function of the job.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Agency Contact

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between.

Industries

Government Administration

Worker Size

10,001+ Employees

Headquarters

Oklahoma City, Oklahoma

Veterans Placement

Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.