Administrative Specialist

Kids for the Future; Oklahoma City (OK); On-site; USD 32,000 - 46,000; Full time

Job summary

Kids for the Future seeks an experienced administrative professional to streamline office operations in Oklahoma City. You will analyze and organize clerical processes, prepare payrolls, manage information and filing, and coordinate supplies and vendor communications.

Responsibilities include maximizing productivity through software use, preserving records, generating activity reports, and maintaining client and vendor contact.

Qualifications

• High school diploma or GED required.
• Three to five years related experience and/or training; or equivalent combination.
• Home health experience preferred.
• Valid Driver’s License.
• Ability to read and comprehend simple instructions and memos; write simple correspondence.

Responsibilities

• Analyzes and organizes office operations and procedures, including payroll preparation and records management.
• Maximizes office productivity through proficient use of software applications.
• Forms procedures for retention, protection, retrieval, transfer, and disposal of records.
• Reviews clerical records for completeness, accuracy, and timeliness.
• Prepares activity reports for management guidance.
• Maintains contact with customers and outside vendors.

Skills

Communication

Organizational skills

Time management

Education

GED or High School Diploma

Tools

Word processing software

Spreadsheet software

Point of Care systems

Job description

• Employee Type FT Non-Exempt
• Manage Others No

Description

Primary Position Responsibilities

Analyzes and organizes office operations and procedures such as, pr eparation of payrolls , information management, filing systems, requisition of supplies, and other clerical services.

Maximizes office productivity through proficient use of appropriate software applications.

Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

Reviews clerical records to ensure completeness, accuracy, and timeliness.

Prepares activity reports for guidance of management.

Maintains contact with customers and outside vendors.

Position Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

High school diploma or general education degree (GED).

Three to five years related experience and/or training; or equivalent combination of education and experience.

Home health experience preferred.

Certificates and Licenses

Valid Driver’s License

Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, verbal, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills : To perform this job successfully , an individual should have knowledge of word processing software and spreadsheet software as well as Point of Care systems. Must also have experience with internet and email systems.

Working Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. While performing duties of this job, the employee is regularly required to sit and talk or hear . The employee is occas ionally required to stand, walk, and use hands or fingers, handle or feel. The employee is occasionally required to reach with hands and arms, bend, kneel, crouch, or crawl.