Administrative Specialist

2139 Gate Gourmet, Inc; Miami (FL); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Paid time off

401k with company match

Company sponsored life insurance

Medical, dental, vision plans

Voluntary disability insurance

Voluntary life, accident, hospital

Employee Assistance Program

Commuter benefits

Employee Discounts

Free hot meals for unit roles

Job summary

gategroup is seeking an Administrative Specialist in Miami to support office and operations staff with correspondence, billing issues, and supply management. The role requires 1-2 years of clerical experience and strong MS Office skills.

The position is full-time with an hourly rate of $20–$23 and includes benefits such as PTO, 401k matching, health plans, and commuter benefits. Candidates should have a High School Diploma or GED and excellent communication abilities.

Qualifications

• 1-2 years of clerical experience in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, PowerPoint).
• Excellent written and verbal communication skills required.

Responsibilities

• Initiates written and oral communication to unit management, and customers as directed.
• Organizes and distributes charter information to production departments and management staff.
• Orders operating supplies and required computer equipment as needed.
• Assists in billing issues, accounts payable when applicable.
• Distributes inbound mail and documents daily from fax and routes to the appropriate department or manager.
• Performs general office duties including filing, telephone routing, and messages.

Skills

Clerical experience

MS Office

Time management

Communication skills

Organizational skills

Education

High School Diploma or GED

Tools

Excel

PowerPoint

Job description

We’re looking for motivated, engaged people to help make everyone’s journeys better. The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities.

Hourly Rate: $20-$23/hour

Benefits

• Paid time off
• 401k, with company match
• Company sponsored life insurance
• Medical, dental, vision plans
• Voluntary short-term/long-term disability insurance
• Voluntary life, accident, and hospital plans
• Employee Assistance Program
• Commuter benefits
• Employee Discounts
• Free hot healthy meals for unit operations roles

Main Duties and Responsibilities

• Initiates written and oral communication to unit management, and customers as directed
• Organizes and distributes charter information to production departments and management staff
• Orders operating supplies and required computer requirements as needed
• Assists in billing issues, accounts payable when applicable
• Distribution of inbound mail and documents received on a daily basis from fax machine and routes to appropriate department or manager
• General office duties to include but not limited to filing, telephone routing and messages, etc.

Education

• High School Diploma or GED is required

Work Experience

• Minimum of 1-2 years of experience with clerical duties and responsibilities

Technical Skills

• Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint
• Ability to work in a fast paced, deadline driven environment
• Excellent time management skills required
• Strong organizational, analytical and leadership skills required

Language / Communication Skills

• Must have excellent written and oral communication skills

Job Dimensions

• Geographic Responsibility: TBA
• Type of Employment: Full-time
• travel %: None
• Budget / Revenue Responsibility: (Local Currency)
• Organization Structure Direct Line Manager (Title): Varies by unit: General Manager, Operations manager, Senior Operations Manager, Director of Assembly
• Estimated Total Size of Team: 2 gategroup
• Competencies Required to be Successful in the Job: Thinking – Information Search and analysis & problem resolution skills Engaging – Understanding others, Team Leadership and Developing People Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Values

Employees at gategroup are expected to live our Values of Excellence, Passion, Responsibility and Respect. To demonstrate these Values, we expect to observe the following from everyone: Excellence We put the customer at the forefront of everything we do, taking time to understand their needs, wishes and desires. We constantly learn by giving and receiving feedback, improving from our mistakes and bettering ourselves. Passion Hospitality, in its purest form, comes down to a single, core principle: care. We do everything with thoughtfulness, attention, and care. We have a growth mindset, a resilience that makes us determined to bounce back from failures and setbacks. Responsibility We care about what we do, and we understand the impact we have on others and the planet. We always look out for each other –creating a safe workplace environment is everyone’s responsibility. Respect Every job matters. We each do our part to ensure our colleagues and our customers succeed in their goals. We respect each other’s voices and foster a workplace that supports inclusion and belonging. We are all one gategroup.

gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

gategroup is the global leader in airline catering, retail-on-board and hospitality products and services. gategroup provides passengers with superior culinary and retail experiences, leveraging innovation and advanced technology solutions. Headquartered in Zurich, Switzerland, gategroup delivers operational excellence through the most extensive catering network in the aviation industry, serving passengers from over 200 operating units in over 60 countries/territories across all continents. We work in an exciting industry – fast-paced and ever-changing. Industry trends and customer expectations are constantly evolving and it is critical that we are agile, innovative and ready for change - and our people are our driving force. We offer attractive opportunities to be part of this fast-paced and truly international working environment. For further information, please visit www.gategroup.com.