Administrative Specialist

Bsc3pl; Findlay, Northern (OH, KY); Hybrid; USD 23,000 - 33,000; Full time

Job summary

Bluegrass Supply Chain is seeking a detail-oriented Warehouse Administrative Specialist to support receiving, inventory accuracy, documentation, and customer operations in Findlay, OH. The role blends administrative duties with hands-on warehouse tasks in a fast-paced setting.

The ideal candidate will be organized, process-driven, safety-focused, and capable of working with cross-functional teams to ensure accurate data and timely reporting.

Qualifications

• High school diploma or equivalent.
• 2+ years of warehouse experience preferred.
• Experience with receiving, inventory control, shipping, or warehouse administration preferred.
• Basic proficiency with Microsoft Excel and Outlook.
• Experience working with a WMS or inventory management system preferred.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Ability to work independently while contributing to a team.
• Strong commitment to safety, quality, and accuracy.

Responsibilities

• Maintain accurate receiving and inventory data within warehouse management systems
• Process documentation for incoming and outgoing shipments
• Support customer operations and work closely with warehouse leadership
• Collect, verify, and report operational data accurately and on time
• Identify and report defective materials, safety concerns, and process issues
• Participate in daily pre-shift meetings and review operational priorities using SQDCM boards
• Follow company safety, quality, LEAN, and 5S standards
• Assist with training team members on processes and procedures
• Provide feedback and recommendations for process improvement
• Promote a positive, team-oriented work environment
• Perform other warehouse and administrative duties as needed

Skills

Communication skills

Attention to detail

Organizational skills

Excel

Outlook

WMS

Inventory management

Multitasking

Teamwork

Safety awareness

Education

High school diploma or equivalent

2+ years warehouse experience

Tools

WMS

Microsoft Excel

Outlook

Word

PowerPoint

Two-way radios

Job description

Description

Warehouse Administrative Specialist – PM Shift

Location: Findlay, OH
Starting Pay: $20.50 per hour

Position Summary:

Bluegrass Supply Chain is seeking a detail-oriented and reliable Warehouse Administrative Specialist to support receiving, inventory accuracy, documentation, and customer operations. This role combines administrative responsibilities with hands‑on warehouse support in a fast‑paced environment. The ideal candidate is organized, process‑driven, safety‑focused, and committed to providing excellent service to both internal teams and customers.

Key Responsibilities:

• Maintain accurate receiving and inventory data within warehouse management systems
• Process documentation for incoming and outgoing shipments
• Support customer operations and work closely with warehouse leadership
• Collect, verify, and report operational data accurately and on time
• Identify and report defective materials, safety concerns, and process issues
• Participate in daily pre-shift meetings and review operational priorities using SQDCM boards
• Follow company safety, quality, LEAN, and 5S standards
• Assist with training team members on processes and procedures
• Provide feedback and recommendations for process improvement
• Promote a positive, team-oriented work environment
• Perform other warehouse and administrative duties as needed

Requirements

Qualifications & Preferred Experience:

• High school diploma or equivalent
• 2+ years of warehouse experience preferred
• Experience with receiving, inventory control, shipping, or warehouse administration preferred
• Basic proficiency with Microsoft Excel and Outlook
• Experience working with a WMS or inventory management system preferred
• Strong written and verbal communication skills
• Excellent attention to detail and organizational skills
• Ability to multitask and prioritize responsibilities in a fast‑paced environment
• Ability to work independently while contributing to a team
• Strong commitment to safety, quality, and accuracy

Work Environment & Physical Requirements:

• Work may be performed in climate‑controlled areas and warehouse environments with varying temperatures
• Ability to stand or sit for extended periods, including shifts up to 12 hours
• Ability to occasionally lift up to 50 lbs.
• Frequent bending, reaching, crouching, kneeling, pushing, and pulling
• Exposure to warehouse equipment, tools, noise, and other operational hazards
• Ability to safely perform all essential job functions with or without reasonable accommodation

Tools & Equipment Used:

• Handheld scanners and other data collection devices
• WMS and inventory management systems
• Microsoft Excel, Outlook, Word, and PowerPoint
• Two‑way radios
• Tape measures, rulers, gauges, micrometers, calipers, and other measuring equipment
• Hand tools, power tools, and air tools
• Safety glasses, gloves, earplugs, steel‑toed footwear, and other required PPE
• Other tools and equipment required by the customer or operation

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