Administrative Specialist

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 22,000 - 44,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

Generous Paid Time Off

Retirement Savings

Long-term and Short-term Disability

Health Saving Plans

Flexible Spending Accounts

Certification and Education Support

Job summary

The Rector & Visitors of the University of Virginia is seeking administrative staff to coordinate and support the daily operations of university departments. The role includes office management, scheduling, and cross‑unit coordination to ensure smooth university operations.

This position provides administrative services to schools and units, including document preparation, data collection and filing, travel arrangements, and meeting coordination.

Qualifications

• Education: High School Diploma or equivalent required.
• Experience: 1+ year of relevant experience required.
• Licensure: None.

Responsibilities

• Coordinate daily operations and administrative functions for university departments.
• Provide administrative services to schools/units and leadership; manage documents, data collection, reporting.
• Arrange travel and meetings; respond to inquiries as needed.
• Communicate information clearly and follow standard procedures, with occasional deviations.

Education

High School Diploma or equivalent

Job description

This job family coordinates, integrates and administers a range of diverse administrative or staff functions. Jobs in this group are typically responsible for managing the daily operations and administrative functions of university departments, and include office management, scheduling, and coordination of activities across departments. UVA Administrative staff support strategic goals and ensure smooth university operations.

These roles are responsible for providing administrative services to the organizations schools/units/leadership. Activities may include preparing documents of varying complexity, managing the collection, recording, sorting and filing of data/information, preparing reports, making travel arrangements, arranging appointments/meetings, responding to inquiries.

Individual contributors who provide support to an organization, often in direct service, operational, technical or administrative functions. Spends majority of time in the delivery of support services or activities, typically under supervision. Opportunities for progression outside this career stream are typically limited without additional education or significant training and experience.

Fully competent and productive individual contributor. Works under moderate supervision. Problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures. Makes minor adjustments to working methods. Communicates information that requires explanation or interpretation.

MINIMUM REQUIREMENTS

Education: High School Diploma or equivalent required.

Experience: 1+ year of relevant experience required.

Licensure: None.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The pay range for this role is $16.00 - $31.99 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
• Generous Paid Time Off
• Retirement Savings
• Long-term and Short-term Disability
• Health Saving Plans, and Flexible Spending Accounts
• Certification and Education Support

UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.