Administrative Specialist

Red Carrot; Arlington (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Training and Development

Healthcare

401(k) Plan

Profit Sharing

Paid Time Off

Job summary

Red Carrot is seeking a Junior Administrative Specialist to support the External Affairs front office operations with essential administrative tasks and task management workflows.

You will log requests, coordinate meetings, proofread materials, maintain files, and generate reports while collaborating with teams across the agency; a high school diploma and 1 year of experience are required.

Qualifications

• High school diploma required.
• Minimum 1 year of demonstrated experience providing administrative and clerical support for clients and staff.
• Experience with word processing, research, proofreading, editing, copying, binding, maintaining files, expense reports, and coordinating events and meetings.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with SharePoint or similar task management systems a plus.
• Ability to obtain the required government Fitness Determination.

Responsibilities

• Monitor shared email boxes for tasking; log and track incoming requests in accordance with established SOPs.
• Support the review, assignment, de-confliction, and prioritization of taskings with approval from Government staff.
• Proofread written materials for typographical, grammatical, and format errors.
• Perform word processing, research, proofreading, editing, copying, and binding in support of EA leadership.
• Maintain department and client files, expense reports, and coordinate events and meetings.
• Perform clerical functions including preparing reports, tracking leadership commitments, and scheduling meetings.
• Coordinate with teams across the agency to employ task management workflows, review and process informational materials, and ensure proper archiving and records management.
• Generate reports to assist with management and disposition of tasking.

Skills

MS Office Suite

Word Processing

Proofreading

Editing

Office Administration

Event Coordination

Calendar Management

Education

High school diploma

Tools

SharePoint

Outlook

Excel

PowerPoint

Job description

Administrative Specialist

Level: Junior | Work Location: On-Site – Arlington, VA

This position is contingent upon contract award.

ABOUT THE ROLE

Red Carrot is seeking a Junior Administrative Specialist to support the customer’s External Affairs front office operations. This role provides essential administrative and clerical support to keep task management workflows running efficiently.

KEY RESPONSIBILITIES

• Monitor shared email boxes for tasking; log and track incoming requests in accordance with established SOPs
• Support the review, assignment, de-confliction, and prioritization of taskings with approval from Government staff
• Proofread written materials for typographical, grammatical, and format errors
• Perform word processing, research, proofreading, editing, copying, and binding in support of EA leadership
• Maintain department and client files, expense reports, and coordinate events and meetings
• Perform clerical functions including preparing reports, tracking leadership commitments, and scheduling meetings
• Coordinate with teams across the agency to employ task management workflows, review and process informational materials, and ensure proper archiving and records management
• Generate reports to assist with management and disposition of tasking

MINIMUM QUALIFICATIONS

• High school diploma required
• Minimum 1 year of demonstrated experience providing administrative and clerical support for clients and staff
• Demonstrated experience with word processing, research, proofreading, editing, copying, binding, maintaining files, expense reports, and coordinating events and meetings
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with SharePoint or similar task management systems a plus
• Ability to obtain the required government Fitness Determination

Benefits at Red Carrot:

• Training and Development – Tuition reimbursement and professional trainings for eligible employees.
• Healthcare – Top-tier medical, dental, vision, life insurance and long-term disability coverage.
• 401(k) Plan – 401(k)-retirement and Roth plan with company matching and no vesting period.
• Profit Sharing – Discretionary profit-sharing plan to all eligible employees after one year of employment.
• Paid Time Off – Provides flexible work hours, paid time off, and 11 federal holidays.

At Red Carrot, we empower you to be a leader. We attract and develop talent from all backgrounds because we believe there’s strength in diversity, offering different perspectives and skills. Together, we can solve our client’s biggest challenges. We offer a competitive compensation and benefits package.

About Us:

Red Carrot is an award-winning, woman-owned small business built for the complexity of federal government work. We partner with clients to advance their goals — powered by a team fueled by passion, backed by intelligence, and grounded in expertise.

From day one, we’ve applied industrial engineering principles and data analytics to solve complex problems with precision. Our approach is research-centric, data-informed, and audience-oriented — and it’s how we deliver work that actually moves the needle.

We exist to strengthen the organizations and communities we serve through trusted, purposeful communication. That’s not a tagline — it’s the standard we hold ourselves to on every engagement.

Headquartered in Miami, Florida, with a strong and growing presence in Washington, D.C., our team works with clients across the country. Distance doesn’t dilute our service. We build capacity where our clients need it, delivering Strategic Communications, Customer Experience, Management Consulting, and Human Capital Solutions that fit their mission — and their moment.

We’re the partner organizations turn to when communication challenges are real, the stakes are high, and the work has to matter.