Administrative/Site Coordinator - St. Louis Office - South Kingshighway

BJC HealthCare; St. Louis (MO); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision insurance

Disability insurance paid by BJC

Pension Plan/403(b) Plan funded by BJC

401(k) plan with BJC match

Tuition Assistance

Health Care and Dependent Care Flexible Spending Accounts

Paid Time Off benefit

Adoption assistance

Job summary

An established industry player in behavioral health is seeking an Administrative Agent to provide essential support services for their St. Louis facility. This role requires excellent communication skills and critical thinking to manage various administrative tasks, including handling correspondence, inputting data, and coordinating supplies. The ideal candidate will thrive in a collaborative environment, working closely with site coordinators and management to ensure smooth operations. With a commitment to supporting mental health services, this position offers a rewarding opportunity to make a meaningful impact in the community while enjoying comprehensive benefits and resources for personal well-being.

Qualifications

• 2-5 years of experience in an administrative role.
• Must possess strong communication and critical thinking skills.

Responsibilities

• Manage calls, correspondence, and reports for the site.
• Input data and generate productivity reports.
• Order supplies and ensure expenditures are submitted for payment.

Skills

Great Communication

Critical Thinking

Providing Strong Support

Flexibility

Word/Excel/Microsoft Teams

Education

High School Diploma or GED

Tools

Microsoft Teams

Excel

Word

Job description

Additional Information About the Role

• Shift information: Monday – Friday. 8:00 a.m. - to 5:00 p.m.
• Team Dynamic: Will work with 2 other Site Coordinators; that work well together and provide strong administrative support to all 4 Behavioral Health Locations.
• Location: BJC Behavioral Health Facility located at 3309 South Kingshighway, St. Louis, MO. 63139.
• Ideal Skill Set: Great Communication, Providing Strong Support for the Site Locations, works closely with Site Coordinators, Supervisors, Managers, Directors, and All Staff.
• MUST HAVE skills: Word/Excel/Microsoft Teams, Critical Thinking, flexible and able to adjust to day-to-day Routines.
• Job responsibilities: Covers Main South Kingshighway central site, also trains at other Site Locations for coverage as needed. Will commute to the Farmington MO Site Location as well if needed when situations arise.

Overview

BJC Behavioral Health is a community health center that provides and coordinates behavioral health services for more than 8,000 seriously mentally ill adults and seriously emotionally disturbed children in St. Louis City, St. Louis County, St. François, Iron and Washington counties. As an Administrative Agent of the Missouri Department of Mental Health (DMH), BJC Behavioral Health serves as a major point of entry for people eligible for mental health services funded by DMH and is responsible for serving as gatekeeper to the public mental health system.

Preferred Qualifications

Role Purpose

Using independent judgment and critical thinking, provide a variety of essential support services that are required for the efficient overall operation of the site and provide direct secretarial support to the Site Manager.

Responsibilities

1. Manage all telephone calls, correspondence, memos, minutes, reports, and schedules.
2. Input data and generate reports on productivity, adult and children wraparound fund requests, and educational leave requests.
3. Initiate repair orders for building office equipment. Order, track, and distribute supplies for the site.
4. Ensure expenditures are coded, copied, and submitted for payment.
5. Input staff timesheets into timekeeping system.

Minimum Requirements

Education

1. High School Diploma or GED

Experience

1. 2-5 years

Supervisor Experience

1. No Experience

Benefits and Legal Statement

BJC Total Rewards

At BJC we’re committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being.

• Comprehensive medical, dental, vision, life insurance, and legal services available first day of the month after hire date.
• Disability insurance* paid for by BJC.
• Pension Plan*/403(b) Plan funded by BJC.
• 401(k) plan with BJC match.
• Tuition Assistance available on first day.
• BJC Institute for Learning and Development.
• Health Care and Dependent Care Flexible Spending Accounts.
• Paid Time Off benefit combines vacation, sick days, holidays and personal time.
• Adoption assistance.

To learn more, go to www.bjctotalrewards.com/Benefits

*Not all benefits apply to all jobs.

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer.