Administrative Services Mgr

DCI Donor Services, Inc.; Nashville (TN); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

PTO 186 hours first year

Sick time 72 hours first year

Medical plans: PPO/HDHP

Dental and Vision insurance

403(b) with company match

Life insurance and AD&D

Job summary

DCI Donor Services, Inc. in Nashville, TN seeks an Administrative Services Manager to provide executive support, coordinate travel, and manage administrative operations. The role includes supervising staff, coordinating cross-department efforts, and assisting HR with onboarding and compliance.

The ideal candidate will hold a Bachelor's degree with 5+ years of admin experience and a valid driver's license. The position offers comprehensive benefits and opportunities to lead a high-performing team

Qualifications

• Bachelor's degree in related field.
• 5+ years of related administrative experience.
• Valid Driver's license with ability to pass MVR underwriting requirements.

Responsibilities

• Provides executive level support to management. Prepares correspondence, makes travel arrangements, and compiles expense reports.
• Schedules meetings. Records and distributes minutes as directed. Screens phone calls. Routes incoming mail as necessary. Assists in coordination of key projects or initiatives and other duties as assigned.
• Acts as liaison between departments to ensure timely completion of sensitive information requests, meeting and event planning, new employee orientation, and communication of company news to appropriate staff.
• Ensures timely responses to communications between departments by utilizing available communication resources such as phone, mail, fax, e-mail, texting platforms, and instant messaging. Submits invoices to Accounting as appropriate - and works with Purchasing to establish new vendor relationships.
• Standardizes administrative practices, processes and tools between departments and fosters collaboration among administrative staff. Acts an onsite liaison for building upkeep vendors.
• Manages administrative staff performance. Ensures administrative staff represents the company in positive and professional manner. Ensures high performing support team in place by managing performance of staff supervised. Utilizes available performance measurement tools to manage performance such as observations, performance evaluations, monthly rounding, etc. Responsible for hiring, training, and development of new department staff.
• Conducts new hire orientation. Assists Human Resources as necessary to obtain completed new hire forms for new employees at the location. Collaborates with Human Resources by reporting all employee concerns and advises all employees to contact the DCIDS Human Resources team directly.
• Responsible for maintenance of safety and accident records. Reports all work related injuries and assists with employee correspondence. Participates in emergent situations as necessary - such as coordinating maintenance requests or responding to security alarms.
• Manage the company fleet vehicle program. Coordinate with Accounting the delivery and pickup of vehicles. Coordinate vehicle maintenance as needed.
• Acts as a role model for DCIDS and the DCIDS Quality Department by supporting, reinforcing, and exhibiting behaviors consistent with the DCIDS core values, which are: selfless, hardworking, passionate, and dependable.
• Performs other duties as assigned.

Education

Bachelor's degree

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Services Mgr

Regular Full-Time Nashville, TN, US

Key responsibilities this position will perform include:

• Provides executive level support to management. Prepares correspondence, makes travel arrangements, and compiles expense reports. Schedules meetings. Records and distributes minutes as directed. Screens phone calls. Routes incoming mail as necessary. Assists in coordination of key projects or initiatives and other duties as assigned.
• Serves as liaison between departments to ensure timely completion of sensitive information requests, meeting and event planning, new employee orientation, and communication of company news to appropriate staff. Assists with meeting preparation between departments. Assist in preparations for re-accreditation site surveys, site inspections, and other related surveys and inspections.
• Ensures timely responses to communications between departments by utilizing available communication resources such as phone, mail, fax, e-mail, texting platforms, and instant messaging. Submits invoices to Accounting as appropriate - and works with Purchasing to establish new vendor relationships.
• Standardizes administrative practices, processes and tools between departments and fosters collaboration among administrative staff. Acts an onsite liaison for building upkeep vendors.
• Manages administrative staff performance. Ensures administrative staff represents the company in positive and professional manner. Ensures high performing support team in place by managing performance of staff supervised. Utilizes available performance measurement tools to manage performance such as observations, performance evaluations, monthly rounding, etc. Responsible for hiring, training, and development of new department staff.
• Conducts new hire orientation. Assists Human Resources as necessary to obtain completed new hire forms for new employees at the location. Collaborates with Human Resources by reporting all employee concerns and advises all employees to contact the DCIDS Human Resources team directly.
• Responsible for maintenance of safety and accident records. Reports all work related injuries and assists with employee correspondence. Participates in emergent situations as necessary - such as coordinating maintenance requests or responding to security alarms.
• Manage the company fleet vehicle program. Coordinate with Accounting the delivery and pickup of vehicles. Coordinate vehicle maintenance as needed.
• Acts as a role model for DCIDS and the DCIDS Quality Department by supporting, reinforcing, and exhibiting behaviors consistent with the DCIDS core values, which are: selfless, hardworking, passionate, and dependable.
• Performs other duties as assigned.

The ideal candidate will have:

• Bachelor's degree in related field
• 5+ years of related administrative experience
• Valid Driver's license with ability to pass MVR underwriting requirements

We offer a competitive compensation package including:

• Up to 186 hours of PTO your first year
• Up to 72 hours of Sick Time your first year
• Two Medical Plans (your choice of a PPO or HDHP), Dental, and Vision Coverage
• 403(b) plan with matching contribution
• Company provided term life, AD&D, and long-term disability insurance
• Wellness Program
• Supplemental insurance benefits such as accident coverage and short-term disability
• Discounts on home/auto/renter/pet insurance
• Cell phone discounts through Verizon

**New employees must have their first dose of the COVID-19 vaccine by their potential start date or be able to supply proof of vaccination.**

You will receive a confirmation e-mail upon successful submission of your application. The next step of the selection process will be to complete a video screening. Instructions to complete the video screening will be contained in the confirmation e-mail. Please note - you must complete the video screening within 5 days from submission of your application to be considered for the position.

DCIDS is an EOE/AA employer - M/F/Vet/Disability.