Administrative Services Manager A / Faculty Support Liaison

Centralia College; Bothell (WA); On-site; USD 52,000 - 58,000; Full time

Job summary

Cascadia College seeks an Administrative Services Manager A - Faculty Support Liaison to coordinate onboarding, contracts, and faculty resources, supporting the Student Learning Deans and Directors with cross‑department collaboration.

Required: a Bachelor’s degree and at least one year of related administrative experience, plus a commitment to diversity and inclusion. This full-time role offers a salary of $4,633–$5,240 monthly DOE plus 5% King County Premium Pay.

Qualifications

• Bachelor's Degree. Additional administrative or supervisory experience may substitute for educational requirements.
• One year of related full-time administrative and/or supervisory experience or equivalent education/experience.
• Demonstrated commitment to and interest in diversity, equity and inclusion and the ability to support a multicultural workplace and educational environment

Responsibilities

• Coordinate onboarding process and all necessary resources for new and returning faculty and staff including office space, email accounts, badge access, and access to various faculty resources such as Canvas and SharePoint
• Process and track all faculty workload & class assignments including quarterly full-time faculty moonlight contracts and associate faculty contracts in ctcLink according to established timelines
• Track and process faculty additional duties and stipend payments
• Coordinate with HR compliance officer to stay up-to date on updates to the faculty Contract Bargained Agreement (CBA) and ensure Student Learning processes are aligned with contract requirements
• Submit, track, and report forms and contracts for quarterly internships, service learning, and student independent studies
• Maintain and track faculty observation and promotion status documentation for Probationary, Associate, and Priority Hire faculty
• Collect, process, and track faculty course syllabi and office hours each quarter, and assure this information is correct and accessible to others
• Budget tracking and record keeping for program-specific grants and various Student Learning committees such as the Teaching Learning Academy (TLA)
• Track faculty professional development budgets, track status, usage, and available funds
• Submit faculty-related expense reports and travel authorizations
• Schedule meetings, record, and disseminate notes for Student Learning faculty-focused committees including Division Chairs, the Teaching and Learning Academy (TLA), and Faculty Assembly Facilitators
• Assist in the coordination and facilitation of the TLA new faculty orientation, providing information and documentation to help faculty succeed at Cascadia
• Maintain and update faculty resources including TLA and Faculty Council materials on internal sites such as Go.Cascadia and SharePoint

Skills

Verbal communication

Written communication

Workload management

Customer service

Ethics and integrity

Inclusiveness

Adaptability

Accountability

Problem solving

Self-learning

Education

Bachelor's Degree

Tools

MS Office

SharePoint

ctcLink

SMS

Excel

Job description

Cascadia College is seeking highly motivated individuals who are interested in being part of a smallyet dynamic community, with a faculty and staff that are dedicated to meeting the needs of our intersectional, diverse students.Cascadia College is committed to creating and supporting an equitable and inclusivefaculty, staff, and student population centered on dismantling systemic oppression and historic marginalization. Individual differences are celebrated in acommunityof learners focused on social justice, diversity, equity and inclusion .

Priority Consideration Deadline: Open Until September 18th, 2026

Position Overview

Under the general supervision of the Assistant Director of Student Learning Program Operations and Support, the Faculty Support Liaison is the main point person for all aspects of faculty support including new faculty onboarding processes, office assignments, tracking faculty observations and professional development, and syllabi and office hours tracking. This position processes quarterly associate faculty contracts and full-time faculty moonlight contracts in accordance with established timelines, and processes faculty additional duties and quarterly internships compensation. Job duties are specific to supporting the Student Learning Deans and Directors, and with the faculty who report to them. The Faculty Support Liaison provides administrative support to faculty-led committees, maintains internal faculty resources, and ensures accurate record keeping, and includes coordination with external departments like Information Technology Services, Human Resources, Finance, and Marketing and Communications.

As the Administrative Services Manager A - Faculty Support Liaison, it is expected that the following qualities will be demonstrated daily: a high degree of understanding and empathy for all students, faculty, staff and visitors, as well as the ability to encourage the inclusion of all voices in decision-making, promoting equity in all areas, and actively working against institutionalized norms of oppression against historically marginalized people.

Employee Type: Full Time Classified, Non-Permanent

Initial Salary: $4,633 - $5,240 Monthly DOE + 5% King County Premium Pay (KCPP)

Supervising Position: Assistant Director of Student Learning Program Operations and Support

Essential Duties and Responsibilities:

• Coordinate onboarding process and all necessary resources for new and returning faculty and staff including office space, email accounts, badge access, and access to various faculty resources such as Canvas and SharePoint
• Process and track all faculty workload & class assignments including quarterly full-time faculty moonlight contracts and associate faculty contracts in ctcLink according to established timelines
• Track and process faculty additional duties and stipend payments
• Coordinate with HR compliance officer to stay up-to date on updates to the faculty Contract Bargained Agreement (CBA) and ensure Student Learning processes are aligned with contract requirements
• Submit, track, and report forms and contracts for quarterly internships, service learning, and student independent studies
• Maintain and track faculty observation and promotion status documentation for Probationary, Associate, and Priority Hire faculty
• Collect, process, and track faculty course syllabi and office hours each quarter, and assure this information is correct and accessible to others
• Budget tracking and record keeping for program-specific grants and various Student Learning committees such as the Teaching Learning Academy (TLA)
• Track faculty professional development budgets, track status, usage, and available funds
• Submit faculty-related expense reports and travel authorizations
• Schedule meetings, record, and disseminate notes for Student Learning faculty-focused committees including Division Chairs, the Teaching and Learning Academy (TLA), and Faculty Assembly Facilitators
• Assist in the coordination and facilitation of the TLA new faculty orientation, providing information and documentation to help faculty succeed at Cascadia
• Maintain and update faculty resources including TLA and Faculty Council materials on internal sites such as Go.Cascadia and SharePoint

Other Duties as Assigned:

• Attend and participate in meetings or committees to represent Student Learning needs as assigned.
• Act as a resource to faculty on Cascadia College processes and procedures
• Participate on faculty or staff hiring committees as needed
• Assist in planning and executing of special events or meetings and participation and assistance with campus-wide events as directed
• Perform related duties as required
• Performs other related duties of a similar nature or level as assigned.

Education & Experience

Minimum Qualifications:

• Bachelor¿s Degree. Additional administrative or supervisory experience may substitute for educational requirements.
• One year of related full-time administrative and/or supervisory experience or equivalent education/experience.
• Demonstrated commitment to and interest in diversity, equity and inclusion and the ability to support a multicultural workplace and educational environment

Preferred Qualifications

• Excellent clerical skills to include filing, record keeping, database work, data entry, creating/formatting documents and correspondence, proof-reading and meeting deadlines.
• Demonstrated commitment to pluralism and the ability to support a diverse workplace and educational environment

Knowledge of:

• Proficiency with computers and Microsoft Office Suite programs specifically Word, Excel, Outlook and Publisher.
• Proficiency with all basic office equipment.
• Familiarity with student management software such as SMS or ctcLink (PeopleSoft Campus Solutions.)
• Working knowledge of Cascadia¿s mission, vision, values and strategic directions.
• Excellent knowledge of campus resources and Cascadia¿s organizational chart/structure.
• Knowledge/Experience with clerical skills. Examples include filing, record keeping, database work, data entry, creating/formatting documents and correspondence, proof-reading and meeting deadlines.
• Proficient use of spreadsheet and database software.
• An understanding of FERPA rules and regulations, and willingness to abide by these regulations.

Skill in:

• Excellent verbal and written communication skills.
• Relay accurate information about Cascadia¿s policy and procedures to faculty and students.
• Workload Management: organize multiple complex assignments with competing deadlines and priorities.
• Customer Services/Focus: builds and maintains internal and external customer satisfaction with products and services offered by the organization.
• Ethics and Integrity: earns the trust, respect, and confidence of coworkers and customers through consistent honesty, forthrightness and professionalism in all interactions.
• Inclusiveness: actively contributes to a work environment that embraces diversity and uses diverse perspectives to enhance the attainment of organizational goals.
• Communications Effectiveness: conveys clear, timely, persuasive messages that positively influence the thoughts and actions of others.
• Tact and Diplomacy: responds to difficult, stressful or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintains good working relationships among internal and external customers.
• Adaptability/Flexibility: adapts easily to changing business needs, conditions and work responsibilities. Adapts approach, goals and methods to achieve successful solutions and results in dynamic situations.
• Accountability: accepts personal responsibility for the quality and timeliness of his/her work. Can be relied upon to achieve excellent results with little need for oversight.
• Resourcefulness in Problem Solving: uses intelligence, common sense, hard work and tenacity to solve particularly difficult or complicated challenges.
• Self-Knowledge: Development and Continual Learning demonstrates an ongoing commitment to learning and self-improvement.