Administrative Services Manager

Los Angeles Unified School District; Los Angeles (CA); On-site; USD 110,000 - 160,000; Full time

Benefits offered by this job

Health insurance

CalPERS retirement

Vacation 24 days per year

Paid holidays

Job summary

Los Angeles Unified School District is seeking an Administrative Services Manager to plan, coordinate, and administer staff functions for a large organization, including budget preparation, expenditure control, and liaison with support services and outside contractors.

The ideal candidate will lead budgeting processes, supervise personnel activities, manage contracts, and prepare detailed financial analyses while presenting to senior leaders.

Qualifications

• Promotional status is required for LAUSD Classified Service.
• Bachelor's degree in business, school, or public administration or related field preferred.
• Six years of journey-level experience including budgeting, cost accounting, administrative analysis and control; two years in supervision in a school district.
• Valid California driver’s license for operation of a motor vehicle.

Responsibilities

• Plan, coordinate, supervise, and participate in budgeting, expenditure analysis, and preparation of financial reports.
• Administer personnel activities including records, transactions, disciplinary actions, and performance evaluations.
• Administer contracts and service relationships including bid specifications or service descriptions.
• Maintain records and controls; compile statistical data; prepare estimates and financial analyses for reports.
• Coordinate with other District units and external contractors.

Skills

Leadership

Budgeting

Data analysis

Communication

Organizational skills

Problem solving

Microsoft Excel

Education

Bachelor's degree in business, school, or public administration

Tools

Microsoft Excel

Job description

The application period will close on Wednesday, August 26, 2026 at 11:59 PM PST.

Open: 8/5/2026

Close: 8/26/2026

*Close date is subject to change and may be extended as needed.

INFORMATION ABOUT LAUSD

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision ofthe future for all of our students as they venture forward on their journey as lifelong learners. Here, you will havethe opportunity to exercise your potential in a role supporting the business of education. Our work directlycontributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college,career and life.

LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

LAUSD Employees: Please be advised that all LAUSD employees must sign in to the GlobalProtect Virtual Private Network (VPN) in order to submit an application from an external network outside of an LAUSD location.

For assistance with installing the GlobalProtect virtual network, please contact Information Technology Services at [phone] or [phone] or via their page (https://www.lausd.org/helpdesk)

DEPARTMENT

The Procurement Services Division at LAUSD seeks to provide schools and administrative offices with goods and services they need- when they need them. In doing this, we must ensure procurement laws are followed and the District achieves the most cost effective prices for goods and services.

THE POSITION

The Administrative Services Manager plans, coordinates, and administers staff service functions for a large organization, including budgetpreparation, control and analysis of expenditures, and may perform a variety of other activities, such aspersonnel and records management, organizational and procedural analysis, and liaison with supportservices and outside contractors.

General direction is received from a division head or other administrator. General supervision isexercised over technical and clerical employees.

THE IDEAL CANDIDATE

The ideal candidate will demonstrate:

A natural curiosity to research information and to understand “why” and “how” their actions impact the success of the department and district strategies.

An ability to be an innovative and creative problem solver and present solutions to challenges.

Strong leadership and supervisory skills, with the ability to coach, guide, support, and hold a team accountable while maintaining positive employee morale.

Exceptional organizational and time-management skills, including the ability to manage competing priorities, coordinate multiple deadlines, and consistently produce high-quality work.

Use of sound judgment, professionalism, business acumen and discretion when interacting with senior leaders, Board members, suppliers, and other stakeholders.

Experience coordinating administrative and business functions such as communications, budgeting/ expenditure analysis, contracts, personnel activities, records management, and operational reporting.

Strong analytical and problem-solving skills, with the initiative to learn complex operations, navigate undocumented processes, and identify practical improvements with limited direction.

Advanced proficiency with Microsoft Excel and the ability to organize, analyze, and present financial, statistical, and operational information accurately.

Excellent written and oral communication skills, including the ability to prepare clear reports, social media content, notifications, and other materials with internal and external audiences.

A high degree of accuracy, attention to detail with no spelling or formatting errors, and commitment to delivering polished work in a fast-paced environment with demanding quality standards.

Adaptability, self-management, and the ability to remain composed and effective under sustained pressure.

JOB DUTIES/RESPONSIBILITIES

Plans, coordinates, supervises, and participates in the following functions:

• Preparing the budget of a large organization, establishing and maintaining expenditure controls, analyzing and evaluating budget proposals and expenditures, and preparing necessarybudget adjustments
• Administering personnel activities, such as the maintenance of personnel records, processing ofpersonnel transactions, processing of disciplinary actions, and performance evaluation ofclassified employees
• Administering contractual and service relationships with contractors that include preparing bidspecifications or task or services descriptions
• Establishing and maintaining records, procedures, and controls; compiling statistical and accountingdata; and preparing estimates and financial analysis for routine and special reports
• Coordinating procedures with other District units, representatives of other public agencies, andnon-District contractors.

Performs and supervises a variety of staff duties, which may include some of the following:

• Analyzing and recommending changes in organization, policies, procedures, communicationsand other administrative matters
• Evaluating space and facilities utilization, equipment, and supplies, and recommending layouts orprocurement
• Coordinating data collection and report formulation for feasibility studies and implementation andmaintenance of data processing systems and services
• Coordinating the preparation of the District's application for categorical aid funding and participatingin the negotiation of these proposals with State and federal representatives
• Interpreting State and federal regulations, policies, and communications to District staff andappropriate members of community groups
• Presenting written and oral reports to District staff and community groups concerning the overalloperation of programs administered by the organization
• Planning, scheduling, and coordinating orientation and training programs for employees
• Representing the organizational unit at meetings and in relationships with employee organizations.

For a complete class description, please visit https://careers.lausd.org/pc , under >Working at LAUSD> and select>Job Descriptions-Classified Jobs. Search for the position under its official title.

Entrance requirements are representative of the minimum level of knowledge, skill, and/or abilities.

MINIMUM REQUIREMENTS

PROMOTIONAL STATUS IS REQUIRED

You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation. Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.

EDUCATION:Graduation from a recognized college or university with a bachelor’s degree preferably in business,school, or public administration or a related field of emphasis. Courses in accounting and dataprocessing are preferable. Experience in addition to that listed below may be substituted for up totwo (2) years of the required education on a year-for-year basis.

EXPERIENCE:Six (6) years experience at and/or above the journey-level that included responsibility for such activities as budgeting, cost accounting, administrative analysis and control, data systems analysis, contractual relations, and personnel relations. Two (2) years must have been in a supervisory capacityin a school district. Graduate study in public or business administration or school businessmanagement may be substituted for the nonsupervisory experience on a year-for-year basis.

Special: A valid driver’s license to legally operate a motor vehicle in the State of California and use of amotor vehicle.

SPECIAL NOTES: Management class, exempt from bargaining units.

BENEFITS

• Insurance: District paid premiums for your choice of several medical, dental, and vision for you and your dependents; and life insurance plans.
• Retirement: Membership in the California Public Employee Retirement System (CalPERS).
• Vacation: 24 days each year.
• Paid Holidays:Up to 13 days.

ADDITIONAL POSTING INFORMATION

The Los Angeles Unified School District is committed to providing a working and learning environment free from discrimination, harassment, intimidation, abusive conduct, or bullying. The District prohibits discrimination, harassment, intimidation, abusive conduct or bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding/lactation status and related medical conditions), sexual orientation, religion, color, national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code), ancestry, immigration status, physical or mental disability (including clinical depression and bipolar disorder, HIV/AIDS, hepatitis, epilepsy, seizure disorder, diabetes, multiple sclerosis, and heart disease), medical condition (cancer related and genetic characteristics), military and veteran status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (unless union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance.

For inquiries or complaints contact our Equal Opportunity Section, [phone].

Selection and promotion are based on a competitive employment assessment process. Candidates who pass all parts of the assessment process are placed on a hiring (eligibility) list based on their assessment score. Hiring departments may make job offers to candidates on the top three ranks of the hiring list. Eligibility typically lasts for 12 months. The hiring list resulting from this assessment process may be used to fill open positions in related job classifications.

LAUSD Talent Acquisition and Selection Branch